Compliance Specialist â€" Section 42 Housing

3 weeks ago

Madison, United States Horizon Develop Build Manage Full time
Job DescriptionJob Description
Description:Join our Horizon Management Services, Inc. team A woman-owned business committed to excellence. As a top workplace since 2019, we prioritize fostering a balanced work environment and collaborative culture.
Horizon Management Services, a leading provider of Section 42 affordable housing, is seeking a skilled Compliance Specialist to join our dedicated team. In this role, you will play a crucial part in ensuring that our properties adhere to all regulatory requirements and maintain the highest standards of compliance.


Eligibility and Application Processing

  • Accurately calculate annual income for initial and continued eligibility in accordance with established program regulations and procedures.
  • Review each application and/or recertification to ensure completeness and accuracy.
  • Perform credit checks, background checks, and verifications for new applications.
  • Enter income and asset information using compliance software to determine eligibility.
  • Process Unit Transfer Requests.
  • Correct Excel Spreadsheets to send out month-end Recertification Packets. Pull and shift files in the file room.

Lease Preparation and Renewal

  • Ensure preparation of initial leases, move-in packets, and renewal documents, including Market Rate, LIHTC, and Section 8 units within established time frames.
  • Ensure all initial lease and renewal documents are completed and uploaded to compliance software.
  • Pull monthly compliance spreadsheets and follow up with unreturned leases.

Additional Duties

  • Receive and respond to routine compliance telephone inquiries.
  • Send various correspondence to applicants and residents (e.g., approval letters, rental increase letters, return of signed lease documents, and other compliance-related correspondence).
  • File correspondence and forms in resident files.
  • Assemble new and vacated resident files. Maintain resident files, reports, and auditing files.
  • Provide support for third-party compliance contracts.

Notice to Vacate and Refund Processing

  • Complete Notice to Vacates.
  • Process Wait List/Application refunds within 24 hours.

General Administrative Duties

  • Faxing, filing, copying, and providing assistance to the Compliance Manager.

Compliance Training

  • Assist in providing compliance training to new resident managers and property managers in the assigned portfolio, as requested.
  • Provide input in developing and updating training modules with the Compliance Manager.

Other Related Duties

Perform other related duties and special projects as may be assigned.

Leasing Assistance
Assist leasing with answering apartment availability inquiries. Receptionist

Receptionist Backup
Serve as a backup to the front desk receptionist.


Requirements:

Education: High School diploma or equivalent.

  • Experience: Customer service, office, administrative, or banking experience preferred.
  • Certifications: Certified Tax Credit Specialist (to be obtained within one year).
  • Skills:
    • Clear communication, both verbal and written.
    • Ability to work with the public and senior citizens.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office and data entry.
    • Knowledge of Section 42 and Section 8 compliance requirements.

Working Conditions:

  • Regular use of hands, talking, and hearing.
  • Frequent sitting, standing, walking, and reaching.
  • Occasional climbing, balancing, stooping, kneeling, crouching, or crawling.
  • Ability to lift/move up to 25 pounds.
  • Specific vision abilities required.

Ready to join our team? Apply now



Compensation details: 20-24 Hourly Wage



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