Accounting AP Admin Clerk

2 days ago

Fremont, United States Ledgent Finance & Accounting Full time
Job DescriptionJob Description

Administrative/Accounting Clerk-Property Management/Real Estate-Hiring Immediately

Company Overview:

Accounts Payable Specialist for a leading property management and real estate company dedicated to providing exceptional service to property owners, tenants, and communities. This team is committed to ensuring the smooth financial and operational management of residential and commercial properties. We are looking for an organized and detail-oriented Accounts Payable Specialist to join this growing team and contribute to the efficient financial operations of our company.

Position Overview:

This role will provide administrative support as well as support for the accounting department (accounts payable, accounts receivables, tenant rent, etc). You will play an essential role in supporting various administrative duties related to the property management business while assisting the accounting team. This position involves adminstrative duties (answering phones, sending out company mail, etc) as well as processing invoices, ensuring accurate and timely payments, maintaining vendor relationships, and handling various administrative tasks that contribute to the efficient operation of the business.

The ideal candidate will have some background in accounting as well as strong administrative skills within the property management or real estate industry. They will possess strong organizational skills, be capable of managing multiple tasks in a fast-paced environment, and have excellent communication.

Key Responsibilities:

- Assist with the preparation of reports for management, including cash flow forecasts and budgeting support.

- Ensure compliance with all internal policies and accounting procedures.

- Provide general office support, such as answering phones, organizing documents, and handling correspondence.

- Process and verify invoices for payment, ensuring accuracy and compliance with company policies and procedures.

- Perform 3-way matching (invoice, purchase order, and receipt) to ensure all accounts payable transactions are accurate and complete.

- Maintain vendor records, including W-9 forms, payment terms, and contracts.

- Prepare and process weekly or bi-weekly payment runs to ensure timely payments to vendors.

- Respond to vendor inquiries regarding payment status and resolve discrepancies in a timely and professional manner.

- Assist with month-end closing by providing support in the preparation of accounts payable-related financial reports.

- Reconcile accounts payable ledger to ensure that all transactions are accurately recorded.

- Support the accounting team with ad-hoc administrative duties, such as filing, data entry, and other tasks as needed.

Qualifications:

- 1+ years of experience in administrative work and accounting, preferably within the property management, real estate, or construction industries.

- Some understanding of accounts payable processes, general accounting principles, and financial reporting.

- Some experience with accounting software (e.g., Yardi, AppFolio, QuickBooks, or similar) and proficiency in Microsoft Excel (pivot tables, VLOOKUP).

- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.

- Strong attention to detail and accuracy in data entry and financial reporting.

- Excellent communication and interpersonal skills, with the ability to interact with vendors, property managers, and other internal stakeholders.

- Ability to work independently and as part of a team in a fast-paced environment.

Salary: $26-$34 Hourly

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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