Executive Assistant

1 month ago


Knoxville, United States LHH Recruitment Solutions Full time
Job DescriptionJob Description

LHH has partnered with a dynamic and growing client in the Knoxville, TN area to help find talented Executive Assistant to join their team. This role requires discretion, a proactive approach, and exceptional organizational skills to ensure smooth daily operations for the executive and their office.

 

Responsibilities:

  • Maintain and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.

  • Prioritize and organize competing requests, ensuring time efficiency and adherence to the executive’s strategic priorities.

  • Draft, review, and manage correspondence, including emails, letters, and reports on behalf of the executive.

  • Prepare agendas, presentations, and briefing materials for meetings.

  • Organize and coordinate meetings, conferences, and events, both on-site and off-site.

  • Take minutes during meetings, ensuring follow-up actions are tracked and completed.

  • Arrange complex travel itineraries, including flights, hotels, ground transportation, and visa requirements.

  • Assist with managing and organizing office operations, including supplies, equipment, and other logistics.

  • Oversee special projects and handle ad-hoc requests to support the executive's objectives.

  • Prepare and manage expense reports for the executive, ensuring timely submissions and adherence to budget guidelines.

  • Track and reconcile receipts, invoices, and financial documents.

  • Anticipate the executive’s needs and proactively manage issues before they arise

 

Qualifications:

  • Bachelor’s degree in Business Administration, Communications, or related field (preferred).

  • Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or similar role.

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

  • Excellent written and verbal communication skills.

  • Strong ability to multitask, prioritize, and meet deadlines.

 

Schedule:

  • Full-time, 40 hours

  • Monday to Friday

  • 8:00am-5:00pm

 

Location:

  • Knoxville, TN

Benefits:

  • Competitive salary and performance-based incentives.

  • Medical, Dental, and Vision Insurance

  • Life Insurance

  • Professional Development



Pay Details: $55,000.00 to $65,000.00 per year

Search managed by: Julia Straley

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance


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