Executive Assistant

4 weeks ago


Midland, United States Robert Half Full time
Job DescriptionJob DescriptionWe are looking for a dedicated Executive Assistant to join our team in Midland, Texas. In this role, you will be responsible for a range of administrative and secretarial functions to support our executive team. This role is a contract to hire employment opportunity that offers a chance to work in a dynamic environment and contribute to our team's success.

Responsibilities:
• Providing high-level administrative support, including conducting research, preparing statistical reports, and handling information requests.
• Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Reading and analyzing incoming memos, emails, submissions, and reports to determine their significance and plan their distribution.
• Maintaining organized systems for processing paperwork for routine requests.
• Demonstrating excellent verbal and written communication skills, organizational skills, and interpersonal skills.
• Taking detailed minutes in meetings and quickly transcribing to distribute to key stakeholders.
• Researching and booking travel for the executive team and processing travel reimbursement claims.
• Working collaboratively with other Executive Assistants to assist in executive priorities that involve multiple reporting lines and organizational scale.
• Utilizing computer software programs such as Microsoft Office Suite, ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time.
• Managing calendars and coordinating conference calls.
• Handling general correspondence and promoting strong customer service skills.• Proficiency in ADP - Financial Services
• Experience with Cisco Webex Meetings
• Familiarity with Concur
• Proficient in CRM
• Knowledge of Kronos Timekeeping System and About Time
• Strong skills in Calendar Management
• Excellent Communication skills
• Experience in managing Conference Calls
• Ability to handle Correspondence effectively
• Prior experience as an Executive Assistant is preferred
• High level of professionalism and confidentiality
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and projects with competing priorities and deadlines
• Strong problem-solving skills and decision-making ability
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
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