Executive Assistant

1 month ago

Midland, Texas, United States ChampionX Full time
Job Summary:
ChampionX is seeking a highly skilled Executive Assistant to provide exceptional support to our Senior Vice President.

About the Role:
As an Executive Assistant, you will be responsible for maintaining the executive calendar, scheduling appointments, events, and meetings. You will also coordinate complex global travel and process expenses. Additionally, you will manage multiple projects at once, actively track pending items, and constantly re-prioritize tasks based on changing business needs.

Key Responsibilities:
  • Provide support for Senior Vice President, including maintaining executive calendar, scheduling appointments, events, and meetings.
  • Coordinate complex global travel and process expenses.
  • Manage multiple projects at once, actively track pending items, and constantly re-prioritize tasks based on changing business needs.
  • Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
  • Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness.
  • Acquire, review, input, and format accurate data into mainframe, internet, spreadsheets, databases, and other electronic tools.
  • Interface and communicate with internal and external customers, direct people to the appropriate resource, research solutions, and respond to email and phone inquiries.
  • Prepare documentation for payment of vendors, consultants, and suppliers, submit documentation, and enter requests for payments into accounting systems.
  • Participate in the development and maintenance of improvement processes, actively participate in self and team audits, and resulting process improvements.
  • Understand the structure of the organization and maintain a strong network across departments to answer questions, problem-solve, and successfully execute responsibilities.
  • Develop a strong network within the Emissions business and Permian Geo-Market, draw on the network to answer questions, solve problems, and successfully execute responsibilities.
  • Contribute to ChampionX's Continuous Improvement culture.
  • Travel within the US up to 20% of the time.
  • Maintain confidentiality of all matters.
  • Other duties as required.

Requirements:
  • Associate's Degree or BA/BS from an accredited 4-year undergraduate institution (Business Administration, Accounting, Communications, Office Management) or equivalent.
  • Intermediate to advanced working knowledge of MS Office, specifically Excel, PowerPoint, and Word.
  • Working knowledge of SharePoint, OneDrive, Microsoft Teams, Adobe Acrobat Pro, and Concur.

Preferred Qualifications:
  • Masters of Business Administration (MBA).
  • Proven experience with Microsoft Office Suite.
  • Ability to quickly and efficiently pick up on new technology and software.
  • Excellent verbal and written communication skills, including the ability to follow written and oral instructions.
  • Exceptional organizational and project management ability.
  • Ability to seamlessly coordinate calendar, schedules, logistics, and communications due to changing priorities.
  • Demonstrated ability to be a self-starter and see projects through to completion, working autonomously at times.
  • Punctual, flexible, and the ability to work overtime, if necessary.
  • Experience in the oil and gas industry.

Physical Demands:
  • Ability to lift up to 50 lbs.
  • Role is deemed safety-sensitive and may be subject to employer or customer drug testing.
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
  • The employee is regularly required to talk or hear.
  • The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.

About ChampionX:
ChampionX is a global leader in providing chemistry programs and services, drilling technology, artificial lift solutions, and automation technologies for the upstream and midstream oil and gas industry. Our world-class safety culture fuels our purpose to improve lives through our commitment to deliver sustainable operations.

Our Commitment to Diversity and Inclusion:
At ChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer, and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.

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