Payroll Specialist/Accounts Payable

1 day ago


Poway, United States Robert Half Full time
Job DescriptionJob Description

Job Description:

Robert Half is seeking a Payroll Specialist/Accounts Payable Specialist to join a dynamic team in Poway, California. This role is essential for supporting the company’s payroll and accounts payable processes during a period of transition and outsourcing of payroll functions. The successful candidate will initially dedicate 75% of their time to payroll tasks and 25% to accounts payable. Once the payroll transition is complete, the focus will shift fully to accounts payable.

Key Responsibilities:

Payroll Responsibilities (Initial Focus):

  • Process customer credit applications with accuracy and efficiency.
  • Maintain and regularly update customer credit records.
  • Address customer inquiries promptly.
  • Monitor customer accounts and take necessary actions.
  • Review timecards for approval and conduct spot checks on Paid Time Off (PTO).
  • Handle garnishments, insurance claims, and track bonuses, sick time, and vacation time.
  • Use Paylocity, Excel (Pivot Tables, VLOOKUPs), and SAP for daily operations.
  • Communicate with vendors like Paylocity regarding out-of-state payroll matters.
  • Prepare expense reports and handle employee reimbursements.

Accounts Payable Responsibilities:

  • Manage the AP inbox and process vendor invoices.
  • Perform 2-way and 3-way matches for invoice processing.
  • Prepare weekly check runs, perform analysis, and obtain CFO approval.
  • Maintain communication with 50-80 vendors weekly.
  • Handle daily matching, coding, and processing of 30-40 invoices.
  • Ensure timely payment of vendors, preparing checks as needed.


• Proficiency in Accounting Software Systems
• Experience with Ceridian and Dayforce
• Knowledge of 401k - RRSP Administration
• Familiarity with 'About Time' software
• Ability to perform Accounting Functions
• Auditing skills
• Understanding of Benefit Functions
• Proficiency in SAP and Microsoft Excel
• Experience with Paylocity
• Expertise in Payroll management
• Experience in Accounts Payable (AP)
• Coding skills
• Ability to manage Check Runs

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