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Office Assistant

1 month ago

Capitol Heights, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Office Assistant in the construction and contracting industry, based in Capitol Heights, Maryland. As an Office Assistant, you will be responsible for executing various office tasks, managing data entry for invoices, conducting light bookkeeping, and interacting with vendors.

Responsibilities:
• Efficiently execute various office tasks
• Accurately perform data entry tasks for invoices
• Maintain and manage light bookkeeping duties
• Regularly interact with vendors and establish detail oriented relationships
• Efficiently order and manage office supplies
• Utilize computer programs and CRM for various tasks
• Answer inbound calls and respond to customer inquiries
• Carry out billing functions and clerical duties
• Maintain customer credit records and take appropriate action when necessary
• Monitor customer accounts and process credit applications.• Proficiency in various computer programs, including Microsoft Office Suite and Google Workspace
• Experience with Customer Relationship Management (CRM) software for managing client interactions
• Familiarity with 'About Time' software for efficient project management
• Ability to promptly and professionally answer queries from both team members and clients
• Experience in handling and directing inbound calls, demonstrating excellent customer service skills
• Proficiency in performing billing functions, including invoicing, tracking payments, and resolving discrepancies
• Proven experience in performing various clerical duties, such as filing, data entry, and document management, in a construction or contractor office environment