Office Services Coordinator

3 weeks ago

Nashville, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short-term contract employment opportunity for an Office Services Coordinator in Memphis, Tennessee. This role is centered around administrative and operations tasks within a busy office environment. You will be the face of the office, handling a range of responsibilities from handling customer inquiries to maintaining office supplies and assisting with new hire onboarding.

Responsibilities:

• Serve as the first point of contact for the office, directing incoming calls and visitors to appropriate personnel
• Demonstrate excellent customer service skills in answering employee or client questions and resolving issues
• Manage the registration of guests and ensure their comfort during their visit
• Oversee the ordering of office supplies and reconcile expenses to ensure smooth office operations
• Coordinate new hire onboarding process, including updating employee lists and setting up necessary signs
• Maintain cleanliness and organization of the office, including minor tasks such as unloading the dishwasher
• Handle reception duties, including receiving mail and distributing it accordingly
• Act as a liaison for property management, placing work orders as required
• Use Microsoft Office Suites and Zoom proficiently in daily tasks
• Show initiative in identifying and escalating routine issues as necessary.• Proficiency in Customer Service, demonstrating an ability to interact professionally with clients and coworkers
• Experience in Operations, demonstrating an ability to manage and coordinate various office tasks and duties
• Familiarity with Onboarding processes, ensuring smooth integration of new employees into the company
• Proficiency in acting as a Liaison, demonstrating an ability to coordinate between different departments or external partners
• Experience in Expense Reporting, demonstrating an ability to manage and report on office expenses
• Proficiency in Microsoft Office Suites, specifically Word, Excel, PowerPoint, and Outlook
• Experience in Property Management, demonstrating an ability to manage office facilities and handle any related issues
• Familiarity with Zoom or similar video conferencing tools, for hosting and coordinating virtual meetings
• Ability to interact professionally with Appropriate Personnel at all levels of the company
• Experience in managing Work Orders, demonstrating an ability to coordinate maintenance or repair tasks
• Skill in Directing Incoming Calls, demonstrating an ability to manage a multi-line phone system
• Physical ability to assist with Unloading office supplies or equipment
• Experience in Ordering Office Supplies, demonstrating an ability to manage inventory and ensure office supplies are stocked
• High School Diploma or equivalent education level
• Willingness to undergo a Drug Test if required by company policy

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