Part-Time Executive Assistant/Personal Assistant

1 week ago

Chicago, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract to hire employment opportunity for a PART-TIME (25-35 HOURS A WEEK, MONDAY-FRIDAY ONSITE) Executive Assistant in Chicago, Illinois. The Executive Assistant will be a key part of our team in the industry, performing a variety of administrative and coordination tasks. The role involves managing communication, handling scheduling, and ensuring the smooth operation of the office environment.


Responsibilities:

• Efficient scheduling of travel and appointments, ensuring all arrangements are well-coordinated.

• Sorting and filing emails and daily mail, ensuring all documents are appropriately organized.

• Handling the payment of company and household bills in a timely manner.

• Creating and implementing forms and processes related to operations and HR, contributing to the efficiency of these functions.

• Maintaining office supplies and scheduling necessary repairs or replacements.

• Liaising between staff and tech solutions provider to resolve tech issues.

• Coordinating with contractors for property maintenance and development projects.

• Managing bookings for rental homes and coordinating with contractors for property maintenance.

• Taking over administrative functions from team members as required, ensuring seamless transition of responsibilities.

• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, and Daily Mail.

• Proficiency in using ADP - Financial Services for business operations
• Familiarity with Cisco Webex Meetings for virtual meetings and conferences
• Experience using Concur for travel and expense management
• Knowledge of CRM (Customer Relationship Management) systems for managing customer interactions
• Familiarity with Kronos Timekeeping System for managing employee time and attendance
• Proficiency in using About Time for mobile time tracking
• Excellent Calendar Management skills for scheduling and organizing meetings
• Strong Communication skills for effective internal and external interactions
• Experience in managing Conference Calls for group discussions
• Ability to handle Correspondence professionally and efficiently
• Responsibility for managing Daily Mail and Deliver Mail tasks effectively
• Ability to maintain confidentiality and handle sensitive information in a professional manner.

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