AP Specialist

2 months ago

San Francisco, United States LHH Recruitment Solutions Full time
Job DescriptionJob Description

Are you interested in expanding your accounting career in the San Francisco area ? Are you looking for an opportunity where you can continue to grow and learn? This is a great opportunity for a Accounts Payable Specialist looking to grow their skill set and work for a company trying to make a difference locally. LHH is working with an amazing local Non-Profit

 

Responsibilities:

 

Accounts Payable:

  • Review invoices to ensure that submissions are in line with the Companies policies to reference Purchase Orders when applicable and contain approval and supporting documentation prior to entry in Oracle Fusion, the accounting system.

  • Respond verbally or in writing to internal business partner and external vendor inquiries regarding various Procurement and Accounts Payable related matters in a timely manner.

  • Review approved purchase requisitions and create corresponding purchase orders in Oracle Fusion.

  • Maintain vendor relationships and records.

  • Identify, investigate, and follow up on 2-way and 3-way match system payment holds.

  • Identify and submit new supplier and supplier update requests.

  • Prepare check, ACH, and wire payment batches on scheduled AP pay runs.

  • Review daily disbursement account bank activity and investigate and resolve returned payments.

  • Close Payables module at the end of each month and prepare accounts payable GL account reconciliation to subledger with invoice aging schedule.

  • Monitor Accounts Payable aging schedule to ensure timely payment and follow up on long-outstanding invoices.

  • Prepare journal entries with proper documentation of various GL accounts as due.

  • Prepare annual Form 1099 reporting.

 

Corporate Credit Card Administration:

  • Administer corporate credit cards.

  • Respond to credit card-related inquiries from employees and resolve concerns and issues in a timely manner.

  • Liaise with JPMorgan Chase Bank as needed for matters relating to the overall credit card program or activity on individual cards.

  • Prepare monthly accounting journal entries for all employee corporate credit card activity.

  • Monitor employee compliance with credit card policies and cardholder/transaction approver responsibilities in the corporate credit card portal.

 

Cash Handling:

  • Manage Accounting department on-hand cash including amounts to be deposited and maintenance of a balanced petty cash box and Accounting safe.

  • Coordinate and execute cash pick-up and change orders

  • Coordinate and execute cash pick-up/delivery

  • Prepare deposit slip information and document GL account information and business explanation of all deposits.

  • Organize and maintain all on-hand cash and deposit information and coordinate with Accounts Receivable as needed.

 

Qualifications:

  • Bachelor's degree in accounting or related field

  • Three plus years of experience

  • Experience with a larger ERP system ( Not QuickBooks) and strong Excel skills

  • Demonstrated attention to detail and accuracy.

  • Excellent communications skills and customer service orientation to effectively develop and sustain good working relationships with staff, vendors and members of the general public.

  • Skill in maintaining accurate and up-to-date records.

  • Ability to manage and safeguard confidential documents, data and reports.

  • Strong time management skills to successfully prioritize and meet deadlines while managing multiple tasks in a fast-paced environment.

  • Capable team player as well as independent worker.

 

Employment type:

  • Contract

 

If interested in this position apply today and send your resume to Regan.Pease@LHH.com

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.accountingprincipals.com/candidate-privacy/ The Company will consider qualified applicants with arrest and conviction records. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.



Pay Details: $35.00 to $42.00 per hour

Search managed by: Regan Pease

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

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