AP Specialist

3 weeks ago

San Francisco Bay Area, United States McGuire & Hester Full time

Description

McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape and mechanical. In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California's most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.

Job Summary

The Accounts Payable Specialist processes invoices supports field management and other team members to ensure that invoices are approved and paid accurately and on time

Reports to

Controller

Key Communication Partners

AP Supervisor, Accounting Assistant, Project Managers, Project Engineers, Shop Assistant, Warehouse Manager, and any invoice approvers

Typical Duties

  • Input invoices into Vista and route them to the correct personnel for approval
  • Address invoices with approval issues (Missing information, rejections, reroute to correct PM/PE)
  • Assist AP Supervisor with PM's and PE's to reconcile overdue or lost invoices in a timely manner
  • Perform weekly edits
  • Research vendor statements for missing invoices
  • Request W-9 for new vendors
  • Perform special assignments, studies, reports, and analysis as requested
  • Provide periodic relief to the company switchboard operations
  • Maintain good relationships with vendors to resolve disputes and lost invoices. We want vendors to believe and spread the word that our company is one of the best, most reasonable companies they have ever worked with

Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience: high school diploma or GED preferred

Language Skills: must be able to read and write in English

Mathematical Skills: understanding of accounting principles and in the practice of daily accounting functions

Reasoning Ability: apply common sense understanding to carry out multiple step instructions. Deal with standardized situations with occasional variables

Computer Skills:  ten-key by touch; must type at least 40 wpm

Certificates, Licenses, and Registration: none required for this job

Benefits

Besides a competitive salary and the best retirement package in the industry we offer:

  • Family medical, dental and vision
  • Company Stock (ESOP)
  • 401k Employer Match
  • Bonus Program
  • Continuing Education Reimbursement
  • PTO
  • Paid Holidays
  • Paid Sabbatical Program
  • Personal Financial Planning

We are confident that our retirement plan is the best in the industry.

Compensation:

$26 - $30 per hour, based on skills experience and knowledge

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