Office Manager
2 weeks ago
Responsibilities:
• Manage and oversee the daily operations of the sales center, including the necessary opening and closing procedures.
• Coordinate with the sales director, sales team, marketing, and management to ensure effective communication.
• Arrange and manage calendars, schedule events, presentations, and open houses.
• Work closely with Hostess/Butler/Barista to organize events and presentations.
• Maintain the sales center to ensure it is always well-appointed and equipped with necessary promotional materials.
• Manage inventory and distribution of marketing materials and office supplies.
• Arrange travel, transportation, and meeting space setup for site tours.
• Collaborate with caterers, vendors, service providers, and contractors for event preparations.
• Ensure the sales center is pristine and properly supplied at all times.
• Assist guests with conference room technology and setup for presentations.
• Collect, sort, and distribute incoming mail and packages to appropriate recipients.
• Manage Conference Room calendar and coordinate events with building manager and valet.
• Maintain all sales center vendor records, invoices, and receipts.
• Assist Barista and cover for Receptionist as necessary.• Proficient in Accounting Software Systems.
• Experience with ADP - Financial Services.
• Skilled in using Concur for travel and expense management.
• Familiarity with CRM (Customer Relationship Management) systems.
• Knowledge of Dentrix Dental Software.
• Ability to use About Time for project management.
• Understanding of Accounting Functions and general finance principles.
• Experience with Accounts Payable (AP) processes.
• Familiarity with Accounts Receivable (AR) procedures.
• Comfortable with answering inbound calls and providing customer service.
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