Office Manager

2 weeks ago


Miami, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Office Manager based in Miami, Florida. In this role, you will be responsible for coordinating various operations within our sales center, managing events, and maintaining efficient communication within the team.

Responsibilities:

• Manage and oversee the daily operations of the sales center, including the necessary opening and closing procedures.

• Coordinate with the sales director, sales team, marketing, and management to ensure effective communication.

• Arrange and manage calendars, schedule events, presentations, and open houses.

• Work closely with Hostess/Butler/Barista to organize events and presentations.

• Maintain the sales center to ensure it is always well-appointed and equipped with necessary promotional materials.

• Manage inventory and distribution of marketing materials and office supplies.

• Arrange travel, transportation, and meeting space setup for site tours.

• Collaborate with caterers, vendors, service providers, and contractors for event preparations.

• Ensure the sales center is pristine and properly supplied at all times.

• Assist guests with conference room technology and setup for presentations.

• Collect, sort, and distribute incoming mail and packages to appropriate recipients.

• Manage Conference Room calendar and coordinate events with building manager and valet.

• Maintain all sales center vendor records, invoices, and receipts.

• Assist Barista and cover for Receptionist as necessary.• Proficient in Accounting Software Systems.
• Experience with ADP - Financial Services.
• Skilled in using Concur for travel and expense management.
• Familiarity with CRM (Customer Relationship Management) systems.
• Knowledge of Dentrix Dental Software.
• Ability to use About Time for project management.
• Understanding of Accounting Functions and general finance principles.
• Experience with Accounts Payable (AP) processes.
• Familiarity with Accounts Receivable (AR) procedures.
• Comfortable with answering inbound calls and providing customer service.
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