Office and Facilities Manager

1 week ago

miami, United States Corient Full time

Join a team that values your ambition and empowers your growth


At Corient, we help high- and ultra-high-net-worth individuals, families and high achievers of all types enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.


At Corient, we are dedicated to revolutionizing the wealth management industry by bringing together top-tier firms to provide unparalleled services to ultra high net worth and high net worth individuals. Central to our mission is the creation and maintenance of exceptional facilities that foster productivity, innovation, and client satisfaction. As the Facilities Manager at the Corient head office, you will play a pivotal role in ensuring that our flagship office sets the standard for excellence in the industry. You will be responsible for overseeing all aspects of facility management, including vendor relationships, infrastructure coordination, and regulatory compliance. Your leadership will be instrumental in creating a welcoming and efficient environment for employees and clients alike.


Responsibilities:


  • Facilities Management: Coordinate office maintenance, repairs, and renovations. Manage relationships with vendors for services such as cleaning, plant maintenance, and equipment servicing. Supervise facility staff, vendors and contractors providing leadership and guidance as needed.
  • Stakeholder collaboration: Partner with real estate and corporate team to deliver on key initiatives and meet employee and client needs. Team with office receptionists and executive assistants to deliver on seamless employee and client experience. Reception assistance as needed.
  • Lease adherence: Lead relationships with building stakeholders and ensure compliance with the lease and building rules and regulations.
  • Policies and Procedures: Develop, communicate, and implement policies and procedures for the efficient use of the facilities for employees and clients.
  • Budget: Monitor and manage facility budget including forecasting and expense tracking.
  • Access Control and Security: Facilitate visitor access to the building, manage access control systems, and ensure compliance with security protocols. Onboard and offboard employees by managing access permissions and providing/collecting badges. Maintain an up-to-date office user access list.
  • Office changes: Coordinate office moves, renovations and expansions as needed. Conduct and document regular facilities inspections and flag when changes or renovations are needed.
  • Health and Safety Compliance: Ensure the office environment meets health and safety standards and complies with local regulations. Maintain first aid kits, fire extinguishers, and emergency evacuation plans. Coordinate safety training for employees. Deal with emergencies as they arise.
  • Technology Support: Serve as a liaison with IT support for office-related technology needs. Coordinate repairs or upgrades and manage inventory of IT assets.


Qualifications:


  • Bachelor's degree in facilities management, business administration, or related field (preferred).
  • Proven experience in facilities management, including vendor procurement/management and budget oversight.
  • Strong understanding of building systems, maintenance procedures, and safety protocols.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
  • Proficiency in facility management software and tools.
  • Strong leadership and decision-making skills.
  • Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
  • Knowledge of relevant regulations and compliance standards for Florida market facilities.

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