Administrative Assistant

1 month ago


White Plains, United States Robert Half Full time
Job DescriptionJob Description

We are in search of an Administrative Assistant to join our team in White Plains, New York. This role offers a contract to permanent employment opportunity and is situated in a fast-paced work environment.


Responsibilities:


• Provide comprehensive administrative support two departments.

• Manage the daily operations of the office, including answering phones and scheduling appointments.

• Maintain an organized and efficient filing system for all relevant documents.

• Assist with the compilation and distribution of meeting agendas.

• Ensure the accurate recording of meeting minutes.

• Manage and update calendars on Microsoft Outlook, ensuring all appointments and meetings are accurately scheduled and attended.

• Handle incoming and outgoing communications, including emails and phone calls.

• Perform data entry tasks and utilize Microsoft Excel to maintain and update records.

• Draft and edit written communication such as letters and emails.

• Demonstrated ability in answering inbound calls in a timely and detail oriented manner
• Proven experience in data entry with a high level of accuracy and attention to detail
• Proficiency in email correspondence, including drafting, sending, and organizing emails
• Experience with both inbound and outbound calls, ensuring efficient communication
• Advanced knowledge of Microsoft Excel for data management and analysis
• Familiarity with Microsoft Outlook for managing correspondence and schedules
• Strong skills in Microsoft Word for document creation and editing
• Experience in scheduling appointments, managing calendars, and coordinating meetings.

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