Executive Assistant
2 weeks ago
This Jobot Job is hosted by: Hunter Prater
Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.
Salary: $65,000 - $75,000 per year
A bit about us:
Our client is a growing global manufacturing organization.
Why join us?
Medical Dental and Vision insurance
401k with company match
Generous PTO policies
Job Details
Job Details:
We are currently on the hunt for an exceptional Executive Assistant to join our dynamic team in the Manufacturing industry. This is an exciting opportunity for a seasoned professional with a strong background in executive-level support. The successful candidate will provide high-quality administrative and logistical support to our executive team, demonstrating exceptional organizational skills and a knack for effective communication. This role is perfect for someone who thrives in a fast-paced environment, and who is adept at managing multiple tasks and deadlines simultaneously.
Responsibilities:
- Provide comprehensive administrative support to the executive team, including but not limited to managing schedules, coordinating meetings, and organizing travel arrangements.
- Act as the first point of contact for the executive team, handling correspondence and phone calls in a professional and timely manner.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, assemble and analyze data to prepare reports and documents.
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Arrange and coordinate meetings and events.
- Record, transcribe, and distribute minutes of meetings.
- Monitor, screen, respond to and distribute incoming communications.
- Liaise with internal staff at all levels and interact with external clients and vendors.
- Coordinate project-based work and oversee special projects as assigned.
- Maintain strict confidentiality of sensitive information.
Qualifications:
- Minimum of 5+ years of experience as an Executive Assistant or similar role, preferably within the Manufacturing industry.
- Bachelor’s degree in Business Administration or related field is preferred.
- Proven experience in information and communication management.
- Solid experience with office management systems, ERPs, and MS Office.
- Familiarity with online calendars and cloud systems.
- Experience using office equipment, including printers and fax machines.
- Strong organizational skills with an ability to prioritize time-sensitive assignments.
- Excellent verbal and written communication skills.
- Strong problem-solving skills and the ability to make decisions under pressure.
- Ability to handle confidential information with discretion and integrity.
- Exceptional interpersonal skills and a friendly and professional demeanor.
- Proven ability to manage and coordinate travel arrangements.
- Experience in coordinating and setting up high-level board meetings.
- Ability to multitask and meet changing deadlines.
- Must be self-directed and able to complete projects with limited supervision.
This is an excellent opportunity for a dedicated professional looking to take the next step in their career. If you are a proactive, service-oriented individual who meets the above-mentioned qualifications, we would love to hear from you.
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
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