Administrative Assistant
4 days ago
Our client in Muskegon is currently looking to add an Administrative Assistant to join their team to support a more technical engineering team. This position will be a mix of project coordination, vendor communication, metric tracking, and supporting variety of compliance needs.
Role and Responsibilities
Role Specific Responsibilities
- Assumes responsibility for performing a broad range of administrative tasks to enhance the Department's effectiveness and efficiency
- Develops forms and spreadsheets, including Pivot Tables, to track project costs by compiling data from various sources
- Organizes and maintains departmental information, including vessel maintenance systems, engineering reports, technical documents, and relevant correspondence
- Generates, formats, and proofreads emails, reports, and memos with meticulous attention to detail and accuracy
- Assists in coordinating meetings, appointments, and travel arrangements for engineering staff, ensuring smooth communication and scheduling
- Supports purchasing and logistics activities, including procuring and expediting critical equipment, coordinating shipping and receiving materials, and monitoring shipments for timely completion
- Implements and maintains document control procedures to ensure the accuracy, completeness, and security of engineering documents and records
- Ensures compliance with relevant regulations and standards for marine transportation engineering documentation and procedures
- Assists and supports other departmental administrative assistants, promoting a collaborative and efficient work environment
- Performs additional duties as assigned
Education
- High School Diploma or equivalent
- Associate or bachelor’s degree preferred
- Previous experience in administrative roles, preferably within engineering or a marine transportation environment
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