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Administrative Assistant

2 months ago

Muskegon, United States Robert Half Full time

Our client in Muskegon is currently looking to add an Administrative Assistant to their team to support more technical engineering team. This position will be a mix of project coordination, vendor communication, metric tracking and supporting variety of compliance needs.



Role and Responsibilities

Role Specific Responsibilities

  1. Assumes responsibility for performing a broad range of administrative tasks to enhance the Department's effectiveness and efficiency
  2. Develops forms and spreadsheets, including Pivot Tables, to track project costs by compiling data from various sources
  3. Organizes and maintains departmental information, including vessel maintenance systems, engineering reports, technical documents, and relevant correspondence
  4. Generates, formats, and proofreads emails, reports, and memos with meticulous attention to detail and accuracy
  5. Assists in coordinating meetings, appointments, and travel arrangements for engineering staff, ensuring smooth communication and scheduling
  6. Supports purchasing and logistics activities, including procuring and expediting critical equipment, coordinating shipping and receiving materials, and monitoring shipments for timely completion
  7. Implements and maintains document control procedures to ensure the accuracy, completeness, and security of engineering documents and records
  8. Ensures compliance with relevant regulations and standards for marine transportation engineering documentation and procedures
  9. Assists and supports other departmental administrative assistants, promoting a collaborative and efficient work environment
  10. Performs additional duties as assigned