Office Assistant
2 months ago
Responsibilities:
• Assist senior management team with meeting arrangements, which includes scheduling meetings and preparing PowerPoint presentations.
• Coordinate the logistics for visitors, external guests, and the General Manager, including travel and hotel accommodations.
• Ensure the smooth operation of the incoming and outgoing mail process.
• Collaborate with the Maintenance/Facility team to maintain a presentable office environment and coordinate office moves and new hire space arrangements.
• Manage relationships with office vendors to ensure smooth operations.
• Maintain company email distribution lists and Teams channels, reflecting terminations and new hires.
• Administer the onsite security access system, managing access for new employees and terminating access for former employees.
• Coordinate the onboarding process for new employees, preparing necessary materials and sending out new employee announcements.
• Take on special projects focusing on continuous process improvement.
• Provide backup for hourly payroll if needed.
This role requires a variety of skills including proficiency in Microsoft PowerPoint, ability to schedule meetings and appointments, and experience with administrative assistance.• Possess a minimum of 3 years of experience in an office assistant role or similar
• Proficient in using computer programs and CRM systems
• Ability to perform clerical duties such as answering inbound calls, coordinating schedules and processing billing functions
• Demonstrated experience with Microsoft PowerPoint
• Proven ability to schedule appointments, meetings and book travel arrangements
• Familiarity with administrative office procedures and providing administrative assistance
• Experience with creating, entering and processing purchase orders
• Proficient in using 'About Time' software
• Skilled in creating and managing banner ads
• Strong communication skills and the ability to answer customer queries efficiently.
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Bloomington, United States OSF HealthCare Full timeThe Front Office Assistant provides exceptional customer services throughout their interaction with patients, families and their support systems. They are the face of the office and their interaction with the patient/family is important in creating a Office Assistant, Health, Office, Customer Service, Assistant, Healthcare, Business Services, Patient
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Bloomington, United States OSF HealthCare Full timeThe Front Office Assistant provides exceptional customer services throughout their interaction with patients, families and their support systems. They are the face of the office and their interaction with the patient/family is important in creating a Office Assistant, Health, Office, Customer Service, Assistant, Healthcare, Business Services, Patient
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