Office Assistant

4 days ago

Bloomington, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Office Assistant in Bloomington, Minnesota. This role is integral to our operations, with a variety of responsibilities including supporting senior management, coordinating travel and logistics, managing incoming and outgoing mail, and administering the onsite security access system.

Responsibilities:

• Assist senior management team with meeting arrangements, which includes scheduling meetings and preparing PowerPoint presentations.
• Coordinate the logistics for visitors, external guests, and the General Manager, including travel and hotel accommodations.
• Ensure the smooth operation of the incoming and outgoing mail process.
• Collaborate with the Maintenance/Facility team to maintain a presentable office environment and coordinate office moves and new hire space arrangements.
• Manage relationships with office vendors to ensure smooth operations.
• Maintain company email distribution lists and Teams channels, reflecting terminations and new hires.
• Administer the onsite security access system, managing access for new employees and terminating access for former employees.
• Coordinate the onboarding process for new employees, preparing necessary materials and sending out new employee announcements.
• Take on special projects focusing on continuous process improvement.
• Provide backup for hourly payroll if needed.

This role requires a variety of skills including proficiency in Microsoft PowerPoint, ability to schedule meetings and appointments, and experience with administrative assistance.• Possess a minimum of 3 years of experience in an office assistant role or similar
• Proficient in using computer programs and CRM systems
• Ability to perform clerical duties such as answering inbound calls, coordinating schedules and processing billing functions
• Demonstrated experience with Microsoft PowerPoint
• Proven ability to schedule appointments, meetings and book travel arrangements
• Familiarity with administrative office procedures and providing administrative assistance
• Experience with creating, entering and processing purchase orders
• Proficient in using 'About Time' software
• Skilled in creating and managing banner ads
• Strong communication skills and the ability to answer customer queries efficiently.

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