Administrative Assistant

2 weeks ago

Greensboro, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity in the government industry, specifically for an Administrative Assistant in Greensboro, North Carolina. This role centers around administrative tasks, customer service, and data management, requiring a detail-oriented professional to contribute to our team's efficiency and productivity.

Responsibilities:
• Handle inbound and outbound calls, providing exceptional customer service.
• Perform data entry tasks to maintain accurate and up-to-date records.
• Manage email correspondence with both internal and external stakeholders.
• Schedule appointments, meetings, and manage calendars to ensure smooth operations.
• Coordinate with city and elected officials, facilitating their office visits.
• Track and manage invoices, contributing to effective budgeting processes.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks.
• Exercise critical thinking to foresee potential scheduling conflicts and propose solutions.
• Maintain confidentiality of sensitive documents and information.
• Participate in event planning, contributing to successful execution of office events.• Proficient in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
• Excellent customer service skills with experience in answering inbound calls and handling both inbound and outbound calls.
• Strong written communication skills with experience in email correspondence.
• Proficient in data entry tasks.
• Experience in managing and scheduling appointments.
• Skilled in various calendar management tools such as Google Calendar and electronic calendars, with the ability to maintain, manage, and coordinate multiple calendars.
• Experience in attending, conducting, and coordinating various types of meetings such as pre-bid meetings, committee meetings, department meetings, and executive meetings.
• Ability to distribute meeting minutes and facilitate virtual meetings using tools like Cisco Webex Meetings and GoToMeeting.
• Experience in managing editorial calendars.
• Understanding of government protocols and procedures.
• Able to handle confidential information appropriately.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail.
• Strong interpersonal skills with the ability to work well with others in a team environment.
• Proven problem-solving skills with the ability to make sound decisions.
• Ability to work independently with minimal supervision.
• Excellent time management skills.
• Strong written and verbal communication skills.

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