Administrative Assistant

7 days ago


Baldwin Park, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in Baldwin Park, California. The successful candidate will work in a fast-paced environment, utilizing their skills to support our team across various administrative tasks. This role is primarily located in Baldwin Park, with some duties also performed in North Hollywood.

Responsibilities:

• Manage and process contracts and change orders with accuracy and efficiency.
• Ensure subcontractor compliance by checking insurance and business licenses.
• Handle time-sensitive documents, ensuring they are processed and responded to promptly.
• Organize and maintain labor compliance documents.
• Order and manage office supplies as needed.
• Handle the ordering and coordination of lunch for the team.
• Utilize Microsoft Office Suite to perform data entry and manage email correspondence.
• Answer inbound calls and provide exceptional customer service.
• Schedule appointments and manage calendars as necessary.
• Utilize Textura software for various administrative tasks, where applicable.• Minimum of 3 years of experience in an administrative role
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Experience in handling both inbound and outbound calls
• Strong customer service skills
• Ability to perform data entry tasks with accuracy and speed
• Comfortable and experienced in email correspondence
• Proven ability to schedule appointments effectively
• Knowledge of contract administration
• Familiarity with construction documents
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize work as needed
• Strong attention to detail and problem-solving skills

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