Administrative Assistant 4
1 month ago
Responsibilities:
• Efficiently process customer credit applications
• Maintain accurate customer credit records
• Handle all incoming correspondence, including faxes and emails, and distribute them appropriately
• Prepare and organize documents, such as invoices, reports, memos, letters, financial statements, and other essential papers
• Maintain and update employee, client, and customer contract databases
• Assist in management audits and ensure compliance with company policies and procedures
• Oversee the organization and reservation of conference rooms
• Help in planning department lunches, meetings, events, and business travel
• Process Accounts Payable (AP) and Accounts Receivable (AR)
• Maintain regular contact with the maintenance staff to ensure the cleanliness and functionality of all property elements
• Responsible for maintaining day-to-day relationships with tenant contacts
• Assist with new vendor setup and ensure completed W-9s are obtained from all vendors
• Assist management with monthly reporting and budget preparation
• Ensure monthly readings from electric meters for tenants are taken by engineers.
• Exceptional customer service skills, with a focus on rapport-building, listening, and questioning skills
• Outstanding communication abilities, both verbal and written
• Proficiency in managing office functions and operations
• High proficiency in Microsoft Excel for data management and analysis
• Understanding of business operations, procedures, and policy
• Experience with accounts payable (AP), including compliance and invoice processing
• Aptitude for conducting research and handling materials
• Knowledge of budget processes and financial planning
• Proficient in Microsoft Word for creating and editing documents
• Ability to review documents and materials for accuracy and completeness
• Familiarity with database management and data entry
• Experience with accounts receivable (AR) and financial tracking
• Skilled in scheduling appointments, meetings, and events
• Proficiency in using Microsoft Outlook for email and calendar management
• Knowledge of insurance policies and procedures
• Familiarity with the time management software 'About Time'
• Experience in auditing and ensuring compliance with regulations
• Ability to manage relationships with vendors and negotiate contracts
• Experience with onboarding new employees and managing HR processes
• Skilled in writing and managing detail-oriented correspondence.
Please contact Robert Half at 209.513.9883 for immediate consideration.
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