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Administrative Assistant 4

1 month ago

Stockton, United States Manpower Group Inc. Full time

Accountant Admin - $30.74 an hour

Stockton, CA

Technical Skills :

Must Have Accounts Receivable/Payable

Aging analytical

Managed accounts payables

Prepare invoices

Additional Skills:

Ability to keep information organized and confidential

Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Resume showing experience related to this job for consideration.

Job Responsibilities:

  • Ordering supplies

  • Maintaining records management systems

  • Performing basic bookkeeping work

  • File and retrieve corporate documents, records, and reports.

  • Open, sort and distribute incoming correspondence, including faxes and emails

  • Prepare responses to correspondence containing routing inquiries.

  • Provides direct administrative support to property management

  • Maintain and update employee, client and customer contract data bases

  • Organize, compile and prepare reports for distribution

  • Organize department lunches, meetings, events and business travel

  • Process A/P {accounts payable} Process A/R {accounts receivable}

  • Obtain completed W-9's from all vendors

  • Track budget line items related to administrative accounts

  • Prepare manual adjustments forms for all misc. tenant services requests

  • Assist with new vendor set up

  • Assist management with monthly reporting

  • Responsible for monthly MES bill-back to clients

  • Responsible for invoicing tenants for any damage which they are directly responsible for Client Services

  • Open management office for business daily at 8:30am

  • Responsible for SharePoint management and document loading

  • Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary

Schedule: Monday – Friday 8 AM – 5 PM

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.