Administrative Assistant

2 months ago

Stockton, United States Five Star Senior Living Full time

Work With Purpose

At Five Star Senior Living, our people are the critical link to those we serve, and it is their vitality, energy, and caring nature that allows us to fulfill our mission of enriching and inspiring the journey of life. In addition to nurturing and advancing the lives of our residents, our team members enjoy meaningful opportunities for personal and professional growth, within a supportive culture centered around advancing their lives, as well.

The Opportunity

We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report directly to the Executive Director and must be familiar with all their duties and be able to fill in, in the event the Executive Director is unable to perform a duty or requirement.

What You'll Do

Communication

  • Politely, and with a strong customer service approach, answer, and forward incoming calls. Follow up as needed to assure that the caller has received what is needed to effectively move the call through the system.
  • Provide information about residence & services when Executive Director is not available.
  • Greets and assists visitors such as, potential residents, sponsors, job applicants, etc.
  • Maintains all marketing materials & distribute to prospective residents, family members, community leaders, and referral sources.

Budgeting and Record Keeping

  • Maintains office supplies so that par levels are adequate and while remaining within budget.
  • Accurately maintain petty cash account in accordance with established financial and accounting standards.
  • Maintains personnel files and resident files in a confidential and orderly fashion. This includes compliance with the Health Insurance Portability and Accountability Act, or HIPAA, which mandates that administrators maintain the privacy of each resident.

What You'll Bring

Experience & Education

  • High School diploma or general education degree (GED).
  • Excellent interpersonal, written, and verbal communication skills are essential.
  • Organizational skills to effectively meet competing priorities.
  • Must be able communicate effectively in an interdisciplinary care setting to residents, families, staff members, representatives of the community and government agencies.
  • Ability to perform computations consisting of rates, ratios, and percentages.
  • Familiarity with scheduling and communication software.

We Got You

We see and support the whole you. Because investing in you, and all our team members, is the first step in making a difference in the lives of others.

  • Comprehensive Medical/Dental/Vision
  • 401k + Match
  • Competitive PTO
  • Life, Disability & other supplemental benefits
  • Professional Development Funds
  • Wellness Coaching & Personal Support Benefits
  • Recognition & Reward Programs

Is This You?

Beyond checking off the boxes, we're looking for someone who shares our deep sense of purpose and passion for advancing the lives of others.

  • Puts People First - You have an authentic connection to our vision of a world in which the quality of life is ageless, and a desire to advance our culture by always respecting and empowering our team members, residents, and families.
  • Customer Focused - You strive to build and strengthen customer loyalty by delivering exceptional hospitality, thoughtful solutions, and innovative customer attraction and retention strategies.
  • Results Oriented - You're forward thinking, seeing the big picture as you lead with empathy and drive to exceed results. You firmly believe that the way in which we achieve results is just as important as what we accomplish together.
  • Drives Operational Excellence - You encourage a mindset of continuous improvement. You respect ideas, collaborate, and empower others to elevate how and what we deliver for our customers and each other.
  • Embraces Change - You're a change driver A positive communicator who engages all key stakeholders to help them anticipate and embrace what's next, you're always adjusting the target for continuous improvement.

EEOC

Five Star prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, Five Star complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In addition, Five Star expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of Five Star's employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.

  • Administrative Assistant

    1 week ago

    Stockton, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in the Transport industry, based in Stockton, California. The individual will be working in a role that includes a wide range of administrative and office support functions, with a focus on Human Resources.Responsibilities:• Assist in...

  • Administrative Assistant

    2 months ago

    Stockton, United States Carrington College Full time

    Who Are We: Carrington College helps students achieve success by providing them with "hands-on" training that uses the technologies and processes that are used in the field, allowing them to build their confidence while they "learn by doing". Our focus is to help change the lives of our students for the better through education. That's more than our purpose;...

  • Administrative Assistant

    4 months ago

    Stockton, United States Carrington College Full time

    Who Are We: Carrington College helps students achieve success by providing them with "hands-on" training that uses the technologies and processes that are used in the field, allowing them to build their confidence while they "learn by doing". Our focus is to help change the lives of our students for the better through education. That's more than our purpose;...

  • Administrative Assistant

    2 hours ago

    Stockton, United States BCforward Full time

    Administrative Assistant BCforward is looking for a motivated Administrative Assistant/Office Administrator for an opportunity in Stockton, CA. Title: Administrative Assistant/Office Administrator Location: Stockton, CA Shift: Mon- Fri 7:30am to 4:30pm Payrate: $23-24/hr Duration: 3 months with possible extension Job Description: We are currently seeking an...

  • Administrative Assistant

    1 week ago

    Stockton, United States The Electric Company LLC Full time

    Benefits: Company parties Flexible schedule Training & development About the Role: We are seeking a friendly and organized receptionist to join our team at The Electric Company in Stockton, CA. As the first point of contact for our company, the receptionist plays a crucial role in creating a positive and welcoming experience for our clients and...

  • Administrative Assistant

    1 month ago

    Stockton, United States RemX Full time

    Our client in the Stockton area is seeking an Administrative Assistant to join their team. Pay will depend on experience. This role is onsite and will move quickly. Apply today! Job responsibilities: Support the Sales Department Assist with special projects as needed Create and prepare quotes and sales reports Handle travel arrangements for Sales Department...

  • Administrative Assistant/Office Administrator

    20 hours ago

    Stockton, United States BCForward Full time

    Job DescriptionJob DescriptionBCforward is looking for a motivated Administrative Assistant/Office Administrator for an opportunity in Stockton, CA.Title: Administrative Assistant/Office AdministratorLocation: Stockton, CAShift: Mon- Fri 7:30am to 4:30pmPayrate: $24-25/hrDuration: 3+ months with possible extensionJob Description:We are currently seeking an...

  • Administrative Assistant

    2 weeks ago

    Stockton, United States The Electric Company Full time

    Benefits:Company partiesFlexible scheduleTraining & developmentDental insuranceHealth insuranceOpportunity for advancementVision insurance ```HTML About the Role:We are seeking a friendly and organized receptionist to join our team at The Electric Company in Stockton, CA. As the first point of contact for our company, the receptionist plays a crucial role...

  • Administrative Assistant

    3 weeks ago

    Stockton, United States The Electric Company Full time

    Benefits: Company parties Flexible schedule Training & development Dental insurance Health insurance Opportunity for advancement Vision insurance ```HTML About the Role:We are seeking a friendly and organized receptionist to join our team at The Electric Company in Stockton, CA. As the first point of...

  • College Administrative Assistant

    1 day ago

    Stockton, California, United States Carrington College Full time

    Carrington College invites applications for an Administrative Assistant position at our Stockton campus. As an integral member of our team, you will provide vital administrative support to our nursing department and contribute to the success of our students. If you're a detail-oriented individual with excellent communication skills, we encourage you to...

  • Administrative Assistant

    24 hours ago

    Stockton, Illinois, United States H&R Block Full time

    H&R Block seeks a highly organized and customer-focused individual to join their team as an Administrative Assistant. As the first point of contact for clients, you will be responsible for providing exceptional service and ensuring seamless interactions. Your key responsibilities will include:• Answering phones and greeting clients in a personalized,...

  • Administrative Assistance

    19 hours ago

    Stockton, United States BCForward Full time

    Job DescriptionJob DescriptionBCForward is currently looking for Administrative Assistant in Stockton, CA  95206Job Title: Administrative AssistantWork Location: Stockton, CA  95206Expected Duration: 3+ Months ContractShift: M-F 7:30am - 4:30pmPosition DescriptionWe are currently seeking an Administrative Assistant to provide a wide variety of clerical and...

  • Reconstruction Administrative Assistant

    2 weeks ago

    Stockton, United States SERVPRO of CLEANAIR IMAGE, INC. Full time

    SERVPRO of CLEANAIR IMAGE, INC. is hiring a Reconstruction Administrative Assistant! BenefitsSERVPRO of CLEANAIR IMAGE, INC. offers:Competitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more! As a Reconstruction Administrative Assistant, you would be asked to assist office teammates and all customers by handling office...

  • Reconstruction Administrative Assistant

    3 weeks ago

    Stockton, United States SERVPRO of CLEANAIR IMAGE, INC. Full time

    SERVPRO of CLEANAIR IMAGE, INC. is hiring a Reconstruction Administrative Assistant! BenefitsSERVPRO of CLEANAIR IMAGE, INC. offers: Competitive compensation Superior benefits Career progression Professional development And more! As a Reconstruction Administrative Assistant, you would be asked to assist office teammates and all customers by handling office...

  • Administrative Assistant

    3 weeks ago

    Stockton, United States Knife River Full time

    Job Summary: This position will have primary responsibilities supporting the Sales staff/ Billing Departments for all bidding and quoted projects, provide accounting clerk assistance and general administrative tasks. 1. Assists in the preparing and compiling the material quoting documents. 2. Type letters, reports, forms, manuals, enter spreadsheet data,...

  • Administrative Assistance

    19 hours ago

    Stockton, United States BCForward Full time

    Job DescriptionJob DescriptionBCforward is currently seeking a highly motivated Administrative Assistant for an opportunity in Stockton, CA 95206! Position Title: Administrative Assistant  Location: Stockton, CA 95206 Anticipated Start Date: ASAPPlease note this is the target date and it is subject to change. BCforward will send official notice ahead of a...

  • Assistant Director for Housing Administration

    3 weeks ago

    Stockton, United States University of the Pacific Full time

    Under limited direction of the Associate Director of Housing Administration, The Assistant Director for Housing Administration is responsible for assigning student housing and dining plans to residents to maximize revenue goals, housing business oper Director, Housing, Business Operations, Assistant, Residential, Diversity, Property Management

  • Assistant Director for Housing Administration

    2 weeks ago

    Stockton, United States University of the Pacific Full time

    Under limited direction of the Associate Director of Housing Administration, The Assistant Director for Housing Administration is responsible for assigning student housing and dining plans to residents to maximize revenue goals, housing business oper Director, Housing, Business Operations, Assistant, Residential, Diversity, Property Management Learn More

  • Warehouse Administrative Assistant

    1 week ago

    Stockton, United States C&S Wholesale Grocers Inc Full time

    Position Overview As an Administrative Assistant, you will perform general clerical and administrative duties to assist department, supervisors and managers. This is a First shift position, Sunday through Thursday tarting at 8am. MUST HAVE OPEN AVAILABILITY AS BUSINESS NEEDS CHANGE. The starting wage is between $22.50 and $24 per hour depending on experience...

  • Administrative Assistant 4

    1 month ago

    Stockton, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Administrative Assistant 4 in Stockton, California. This role primarily involves providing comprehensive administrative support, including managing information requests, conducting research, and performing various clerical tasks. Responsibilities:• Efficiently process...