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Accounts Payable Administrative Assistant

3 months ago

Rancho Cucamonga, United States LHH Recruitment Solutions Full time
Job DescriptionJob Description

Job Title: Accounts Payable (AP) Administrative Assistant

Location: Rancho Cucamonga, CA (Hybrid 3 days onsite)

Employment Type: Direct Hire

Pay Range: $20-23/hour

Job Description

Overview:

We are seeking a motivated and detail-oriented Accounts Payable (AP) Administrative Assistant to join our team in Rancho Cucamonga. The industry is non-profit. This direct hire position offers an excellent opportunity for an organized professional to contribute to our finance team while ensuring accurate and timely processing of accounts payable transactions.

Key Responsibilities:

  • Process Invoices and Payments: Accurately review, code, and process vendor invoices and employee expense reports. Ensure timely and accurate payment processing in accordance with company policies and procedures.

  • Maintain Records: Manage and maintain accounts payable records, including invoice documentation, payment schedules, and vendor contracts. Ensure records are complete, accurate, and up-to-date.

  • Vendor Relations: Communicate with vendors to resolve discrepancies, address inquiries, and maintain positive working relationships. Handle routine correspondence and inquiries related to accounts payable.

  • Reconcile Accounts: Reconcile accounts payable transactions and statements to ensure accuracy and resolve any discrepancies. Prepare and review account reconciliations and reports.

  • Prepare Reports: Generate and assist with financial reports, summaries, and analyses as required. Support month-end and year-end closing processes.

  • Assist with Audits: Provide support during internal and external audits by preparing documentation and answering inquiries related to accounts payable processes.

  • Administrative Support: Perform general administrative tasks such as filing, data entry, and office organization. Provide support to the finance team as needed.

Qualifications:

  • Education: High school diploma or equivalent required. Associate’s degree in Accounting, Finance, or a related field is preferred.

  • Experience: Minimum of 1 year of experience in accounts payable or a similar administrative role. Experience with accounting software and Microsoft Office Suite is essential.

  • Skills: Strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. Proficiency in data entry, invoice processing, and financial record-keeping.

  • Communication: Excellent verbal and written communication skills. Ability to interact professionally with vendors, employees, and management.

  • Problem-Solving: Strong analytical and problem-solving abilities. Capable of identifying issues and implementing effective solutions.



Pay Details: $20.00 to $23.00 per hour

Search managed by: Allison Lau

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