Administrative Assistant

1 week ago


La Grange, United States Robert Half Full time
Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team in the Real Estate Developers industry located in LA Grange, Illinois. In this role, you will be instrumental in ensuring smooth operations by managing communication, scheduling, and paperwork. You will be interacting with tenants, coordinating with vendors, and handling a variety of administrative tasks.

Responsibilities:

• Manage communication with tenants professionally and promptly, addressing any property-related updates or concerns.
• Coordinate appointments with vendors for property maintenance and other services, ensuring timely completion of scheduled services.
• Draft and fill in contract paperwork with accuracy, ensuring all required fields and terms are appropriately filled.
• Maintain organized records of contracts, service agreements, and other relevant documents.
• Assist in data entry tasks, maintaining an organized digital and physical filing system.
• Schedule appointments and manage calendars for the Property Management team.
• Handle inbound and outbound calls, providing excellent customer service.
• Manage email correspondence professionally, ensuring all inquiries are addressed promptly.
• Utilize Microsoft Office Suite (Word, Excel, Outlook) to manage tasks and communication.
• Offer general support to the Property Management team as required.

This role offers a long-term contract employment opportunity.• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Experience in answering inbound and outbound calls
• Excellent customer service skills
• Ability to manage data entry tasks efficiently
• Knowledge in handling email correspondence
• Experience in scheduling appointments
• Understanding of real estate industry and its terminology
• Strong organizational skills and attention to detail
• Ability to work independently and as part of a team
• Excellent verbal and written communication skills
• Ability to multitask and prioritize work effectively
• High school diploma or equivalent education level
• Previous experience in an administrative role, preferably within the real estate industry
• Professional and courteous demeanor.

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