Office Assistant

2 weeks ago

Rochester, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Office Assistant in ROCHESTER, New York. As an integral part of our team, you will be tasked with maintaining an organized and efficient workspace, coordinating schedules, and managing office supplies. This role is crucial in providing a supportive and welcoming environment for all team members.

Responsibilities:
• Act as the first point of contact for callers and visitors, exemplifying the supportive nature of our organization.
• Coordinate staff schedules, ensuring smooth operations and effective time management.
• Maintain an inventory of office supplies and restock when necessary to ensure a productive work environment.
• Utilize Accounting Software Systems and CRM to keep track of customer interactions and inquiries.
• Perform clerical and receptionist duties, including answering inbound calls and maintaining a donor database.
• Utilize various computer programs, including Banner Ads, to support the organization's mission.
• Promptly remind team members of key deadlines to ensure tasks are completed on time.
• Act as a reliable support system for all team members, enabling them to focus on their work and achieve our mission.• Proficiency in Accounting Software Systems
• Experience in creating and managing Banner Ads
• Strong knowledge of Computer Programs relevant to office administration
• Familiarity with Customer Relationship Management (CRM) systems
• Ability to handle Answering Inbound Calls efficiently
• Experience performing Clerical Duties in a detail oriented setting
• Knowledge of Receptionist Duties and practices
• Experience with Donor Database management and operations

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