Office Assistant

2 weeks ago

Rochester, United States Destination Medical Center Economic Development Agency Full time
Description

To have your application considered in the first round of reviews, please apply before the priority deadline of Friday, November 22, 2024. Applications will be accepted until the position is filled.

This position is responsible for the daily office support tasks of the organization. The Office Assistant position will require a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. A critical aspect of the position will be in keeping the office a positive, welcoming, and productive environment. Flexibility and the ability to prioritize new tasks as they come in will be important.

This position will require an in-office presence, Monday-Friday 8:00am-5:00pm (40 hours/week). The DMC EDA provides staff with a competitive benefits package.

Requirements

Office Support
  • Welcoming visitors to our office
  • Opening/Closing Office daily related tasks
  • Providing a clean, organized and presentable office
  • Answering, directing, taking messages and returning phone calls
  • Managing general company inbox/events inbox
  • Sorting and sending mail
  • Filing and distributing materials
  • Keeping an inventory of office supplies and ordering new materials as needed
  • Formatting and assembling of documents
  • Coordinating with office vendors and maintain office equipment
  • Supporting various team projects as needed
Meeting Support
  • Onsite support for DMC hosted meetings and events, during business hours
  • Arrange meeting logistics such as: booking rooms, ordering meals, ordering needed supplies etc.
  • Provide details to attendees in advance of DMC meetings or events
  • Track organizational sponsorship opportunities
  • Populate and maintain the office calendar with events

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