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Manager, Pre-Award Research Administration
2 months ago
About the Position:
The Pre-Award Research Manager leads and supervises all staff performing pre-award activities for the sponsored research portfolio for the College of Engineering and Computing. The Manager is expected to provide high-quality customer service to faculty members conducting sponsored research, and ensure adherence to quality standards and all policies and award regulations.
Responsibilities:
- Management and Oversight of Pre-Award Staff
- Supervises the day-to-day operations of a team of Pre-Award Administrators;
- Monitors workload distribution and redistributes tasks, as appropriate;
- Provides guidance to team members, as appropriate;
- Assists with establishing and deploying training for the CEC Pre-Award team;
- Ensures quality in all staff activities;
- Ensures strong levels of customer service to faculty, departments, and centers being served;
- Completes required performance evaluations, addresses performance issues in a timely manner, and escalates to supervisor as necessary.
- Management and Oversight of Pre-Award Process for the College
- Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures;
- Completes departmental review of CEC proposals and works with Pre-Award Administrators to resolve any issues prior to submission to the Office of Sponsored Programs (OSP);
- Develops, implements, and maintains pre-award policies and procedures for the college ensuring compliance with overall University policies;
- Serves as backup to Pre-Award Administrators when necessary to ensure CEC is able to meet proposal workload and timely submissions;
- Assists Pre-Award Administrators with complex issues or proposals as necessary;
- Provides reporting on pre-award performance as necessary.
- CEC Liaison with University and External Research Administration Teams and Organizations
- Works in partnership with the Office of Sponsored Programs to ensure all pre-award activities are completed in accordance with University policies and procedures, as well as resolves any issues with proposal submissions;
- Partners with the Office of Research Integrity and Assurance (ORIA);
- Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the Pre-Award and Post-Award teams, as necessary and appropriate;
- Confers with PI and Pre-Award support staff at collaborating institutions to secure necessary subaward documents for proposals;
- Serves on university committees as necessary such as the OSP Advisory Group.
Required Qualifications:
- Bachelor's degree in related field, or the equivalent combination of education and experience;
- Experience in Sponsored Programs Administration;
- Experience with creation and submission of research proposals and working with stakeholders on revisions as needed;
- Experience with supervision of a team;
- Knowledge of federal rules and regulations relating to research grant and/or contract activity;
- Fundamental interpersonal skills in a professional environment;
- Proficient in the use of computers with a solid working knowledge of MS Office Suite (Word, Excel, PowerPoint);
- Skill in providing effective customer service;
- Demonstrated ability to analyze data and sponsor guidelines and formulate conclusions;
- Demonstrated ability to proactively resolve issues in a timely manner; and to work effectively under pressure and meet deadlines.
Preferred Qualifications:
- Master's degree in related field;
- Certified Research Administrator (CRA) certification or Certified Pre-Award Research Administrator (CPRA) certification;
- Extensive experience in Sponsored Programs Administration;
- Previous management experience of research administration teams;
- Knowledge of University and College policies and procedures relating to grant and contracts activity; and University and College processes, systems, and offices related to and/or involved in grant and contract submission and management.
