Maintenance Coordinator

5 days ago


Pittsburgh, Pennsylvania, United States We Guide, You Grow LLC. Full time
Job SummaryWe are seeking a highly organized and detail-oriented Maintenance Administrator to provide administrative support to our Maintenance Department. The successful candidate will be responsible for maintaining accurate records, processing invoices, and ensuring compliance with company policies and procedures.Key Responsibilities
  • Maintain and prepare documentation associated with technicians and shop employees' payroll, including vacation time, shoe reimbursements, and other benefits.
  • Interact efficiently with all levels of personnel, departments, drivers, and vendors to ensure seamless communication and collaboration.
  • Produce accurately typed final copies of correspondence from written material, ensuring professionalism and attention to detail.
  • Process all maintenance invoices in a timely and accurate manner, reviewing vendors' monthly statements for payment processing and accounting functions.
  • Enter repair orders, credits, and other data into the computerized system as necessary, ensuring accuracy and efficiency.
  • Ensure that all new equipment is received and documentation is distributed to respective departments, maintaining a high level of organization and attention to detail.
  • Maintain and create files for new assigned company vehicles, producing reports on current status, mileage, oil changes, and condition of assigned vehicles on a monthly basis.
  • Monitor compliance of company-assigned vehicle maintenance, ensuring adherence to company policies and procedures.
  • Answer phone lines and respond to routine inquiries or refer to others as appropriate, providing excellent customer service.
  • Perform basic HR duties, assisting HR in completion of new hire paperwork, creating files for new hires, and sending out regret letters or offer letters as needed.
  • Enter new hires' information into the computerized system for technicians' time management software system usage.
  • Attend company-sponsored training sessions and monthly maintenance meetings, staying up-to-date on industry developments and best practices.
  • Keep work area neat and organized, maintaining a high level of professionalism and attention to detail.
  • Perform other related duties required by business necessity and as assigned by management.
Requirements
  • Intermediate to advanced computer skills
  • Ability to grow and develop with the company
  • Excellent communication and interpersonal skills
  • Basic communication skills
Salary

$50,000 to $60,000 plus benefits



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