Administrative Coordinator

2 weeks ago


Atlanta, Georgia, United States Jamestown Management Corporation Full time
Job Overview

POSITION SUMMARY:

The Executive Assistant plays a crucial role in delivering a range of administrative and technical support to the designated manager or executive.

REQUIREMENTS:

  • A minimum of five years of progressively responsible experience in administrative support; or,
  • A combination of education, training, and experience that equips the individual with the necessary knowledge, skills, and abilities to fulfill the essential functions of the role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with Concur or similar travel and expense management software is advantageous.

KEY RESPONSIBILITIES:

  • Facilitate effective and timely communication, both verbally and in writing.
  • Manage multiple tasks concurrently while ensuring confidentiality at all levels.
  • Collaborate efficiently with colleagues in a team-oriented setting.
  • Work effectively under pressure while maintaining a keen attention to detail.
  • Coordinate travel logistics and manage expense reporting.
  • Utilize Outlook for scheduling internal and external meetings for executives.
  • Oversee logistics for meetings and events, including preparation and printing of materials, scheduling, catering arrangements, and audiovisual setup.
  • Provide high-level administrative support by conducting research, preparing reports, proactively managing executives' calendars, and organizing conference calls.
  • Draft and format letters, memos, forms, labels, agendas, notices, reports, and other correspondence, ensuring accuracy and professionalism.
  • Address inquiries, requests, or issues promptly or direct them to the appropriate person or department.
  • Perform various administrative functions, including document management, obtaining signatures, maintaining filing systems, notarizing documents, ordering supplies, and processing invoices.
  • Assist with special projects as required, such as distribution notices and reporting.
  • This role necessitates in-person attendance five days a week.

SKILLS AND ATTRIBUTES:

  • Self-motivated individual capable of independently managing tasks.
  • Skilled in multitasking and meeting deadlines in a dynamic environment.
  • Proficient in taking comprehensive notes and leveraging past training experiences.
  • Proactive with a strong ability to anticipate needs.
  • Exhibits professionalism, courtesy, and respect in all interactions.
  • Detail-oriented with excellent organizational and workload management skills.
  • Exceptional command of the English language, including spelling, grammar, punctuation, and vocabulary.
  • Efficient in utilizing essential computer applications and hardware.
  • Strong interpersonal skills that foster teamwork.
  • Accurate in proofreading and editing documents.
  • Capable of preparing clear and concise reports and written materials.
  • Experienced in managing meetings effectively.


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