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Executive Assistant

2 months ago

Farmingdale, New Jersey, United States CSI Group Full time
Job Title: Executive Assistant

CSI Group is seeking a highly skilled and experienced Executive Assistant to provide administrative support to senior executives. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work independently with discretion.

Key Responsibilities:
  • Administrative Support: Manage and maintain executives' calendars, prepare and edit correspondence, handle incoming and outgoing communications, and coordinate meetings.
  • Project Management: Assist with planning and execution of special projects, ensuring deadlines are met and progress is tracked.
  • Confidentiality & Discretion: Handle sensitive information with confidentiality and professionalism, acting as a gatekeeper and prioritizing requests.
  • Office Management: Manage office supplies, equipment, and resources needed for executive operations.
  • Relationship Management: Build and maintain relationships with internal and external stakeholders, representing the executive and coordinating communications.
  • Event Planning & Coordination: Organize company events, meetings, and executive off-sites, managing logistics and preparing materials.
  • Research & Reporting: Conduct research on various topics, providing concise summaries and insights, and prepare reports and presentations for meetings.
Qualifications:
  • Bachelor's degree in Business Administration, Communications, or a related field (preferred).
  • 5+ years of experience as an Executive Assistant or in a similar role.
  • Proficient in Microsoft Office Suite and other office management software.
  • Strong organizational, time-management, and multitasking skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and prioritize tasks effectively.
  • High level of discretion and confidentiality.
  • Strong attention to detail and problem-solving skills.
Competencies:
  • Organization: Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
  • Communication: Strong communication skills, both written and verbal, with the ability to interact effectively with senior executives and stakeholders.
  • Adaptability to New Tools: Quickly learns and adopts new software, tools, or systems that can enhance administrative efficiency.
  • Discretion: Ability to handle confidential information with integrity and professionalism.
  • Time Management: Efficient time management skills, ensuring tasks are completed within deadlines.
  • Proactivity: A proactive approach to identifying issues and solving problems before they escalate.