Administrative Assistant

2 days ago


Schaumburg, Illinois, United States Associa Full time
Job Title: Administrative Assistant

The Administrative Assistant for accounting is responsible for working with accounts payable and transitioning new clients. The position is highly focused on client payroll and WC audits. Other duties will include working with both customers and vendors, transitioning of new clients, and performing timely submittal of client payroll and supporting duties.

Key Responsibilities:
  • Follow weekly/bi-weekly payroll processing for client employees.
  • Immediately process payroll invoices with reporting to Strongroom/CSSC teams for documentation.
  • Oversee client employee payroll adjustments and communications to Associa CAM's on deadlines.
  • Conduct workers comp payroll audits.
  • Assist with transitions of clients for association payroll.
Requirements:
  • Education: High School Diploma or Equivalent.
  • Experience: A minimum of two (2) years of administrative experience.
  • Previous experience in community management preferred.
  • Able to read, write, and orally communicate clearly in English.
  • Strong abilities with computers are required including but not limited to Microsoft Word, Excel, and Outlook.
  • A preferred accurate typing ability of 45 wpm.
  • Must have a clear understanding of how to compose business correspondence.
  • Should have a basic understanding of all general office equipment and etiquette.
  • Excellent organizational, multi-tasking and customer service skills are required.
  • Ability to work effectively in a team environment and be self-motivated and exercise good judgment.
  • Requires basic math skills and an understanding of basic accounting practices and principles.
  • The position also requires the ability to manage multiple priorities and problem solve.
  • Strong attention to detail and organizational skills are required.
  • Must be able to communicate clearly both verbally and written. Discretion is of the utmost importance.
What We Offer:
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term and Long-Term Disability
  • Flexible Spending Account
  • Employee Assistance Program
  • Pet Insurance
  • Supplemental Insurance
  • 401K with employer contribution
  • PTO
  • Training on all systems used by our company
  • Collaborative and great team
  • Colleagues that want to see you succeed


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