Account Coordinator

4 days ago

Los Angeles, California, United States Davis Elen Advertising Full time
Account Coordinator Job Description

We are seeking a highly organized and proactive Account Coordinator to support our account management team and ensure smooth operations for our clients. The ideal candidate will possess strong organizational skills and have a resourceful and proactive attitude.

Key Responsibilities:
  • Prepare meeting materials, day-of-meeting execution, and other meeting preparation as directed by the Manager.
  • Manage formal email for scheduled client communications, tracking all communication needed to be sent from client communications email, drafting messages as needed, coordinating with all departments, etc.
  • Ownership and coordination of internal and client status meeting invitations, documents, and communication.
  • Support the Media, Partnership, Brand Communication & Events teams with in-market event activations as needed.
  • Prepare monthly broadcast traffic instructions for stations and traffic assets.
  • Support Manager in coordinating creative and production development of TV, Radio, and Digital assets.
  • Process invoices weekly to accounting and assist Manager in preparing client billing packets monthly.
  • Research and format client-friendly competitive reviews for quarterly distribution, research competitive deals, news, pricing as needed for internal purposes as needed.
  • Local, in-market travel including but not limited to in-person client meetings.
  • Assist with day-to-day operations of the department as directed by the Manager.
Requirements:
  • Recent college graduate with a bachelor's degree in marketing, advertising, or related field from a four-year college or university. Internship or prior experience a plus.
  • Strong organizational and time management skills:
    • Ability to work independently, manage multiple tasks, and prioritize effectively.
    • Attention to detail and client quality control.
    • Commitment to meeting deadlines, skilled in planning and scheduling tasks to ensure deadlines are met.
    • Ability to manage owned projects from initiation to completion.
  • Resourceful and proactive:
    • Take initiative on designated projects and in instances where appropriate, think creatively, ability to problem-solve independently.
    • Showcase forward-thinking and thoughtful solutions to the management team.
  • Strong communication and interpersonal skills, effectively communicate with clients, vendors, internal departments, and teams.
  • Adaptability:
    • Demonstrate ability to adapt quickly and effectively in a fast-paced setting where the workload may fluctuate.
    • Prioritize tasks, set realistic deadlines, and proactively communicate progress or concerns.
  • Teamwork:
    • Work collaboratively with cross-functional teams and execute tasks as accurately and timely as possible.
    • Follow internal agency processes to ensure efficiency, effectiveness, and consistency.
    • Over time, work with increasingly less direct supervision.
  • Reliable transportation.

This position is mostly work-from-home, yet requires in-person attendance and tasks related to internal team meetings, client meetings, or event activations occasionally with advanced notice.

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