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Sponsored Research Financial Specialist
2 months ago
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $68,000 - $75,000
Position Overview
CIESIN is seeking candidates for the position of Pre & Post Award Financial Analyst to enhance our Finance and Grants operations. The selected individual will be tasked with managing all grant-related pre-award administrative functions, including assisting principal investigators in the preparation and submission of proposals. Additionally, they will ensure effective post-award accounting, management, and reconciliation of sponsored funding, acting as a liaison to Sponsored Projects Administration, Sponsored Projects Finance, and other collaborating departments to guarantee proper grant management.
The Pre & Post Award Financial Analyst will ensure that the administration of sponsored programs related to research adheres to federal, state, and private agency regulations. This role will report directly to the Associate Director of Finance & Administration and will collaborate closely with the Senior Finance Manager.
Key Responsibilities
Pre-Award Responsibilities:
- Assist in formulating grant budgets and justifications in compliance with sponsor/donor and institutional policies;
- Review budgets, ensuring adherence to agency and University regulations regarding submissions and verify all financial details, including the application of the appropriate overhead rate;
- Coordinate and assess specific proposal components (bio-sketches and facilities & resources) for accuracy and completeness;
- Evaluate proposals for consistency with sponsor guidelines regarding budget, format, font size, and page limits;
- Monitor proposal status and inform PIs of requirements, research protection protocols, and deadlines;
- Compile and prepare all elements of each grant submission, ensuring compliance with granting agency requirements;
- Prepare summary reports of application submissions and outcomes for the Associate Director of Finance & Administration;
- Foster positive relationships with funding agencies, collaborating organizations, and various internal offices;
- Collaborate effectively with Principal Investigators and staff in all aspects of grant administration;
- Facilitate a seamless transition into the post-award phase of grant administration.
Post-Award Responsibilities:
- Provide efficient and effective post-award accounting, management, and reconciliation throughout the award lifecycle;
- Review all new Notices of Awards and communicate essential terms to PIs, ensuring the proposed budget is updated as necessary;
- Monitor awards within an assigned portfolio to ensure compliance with university and agency requirements;
- Regularly interface with SPA and SPF offices, preparing and submitting budget changes and managing sub-awards;
- Create and maintain comprehensive, accurate, and up-to-date records of incoming and existing awards;
- Meet regularly with each PI to discuss grant status and future projects, advising on budgetary issues and trends;
- Review and process salary charges to ensure alignment with available funding and award requirements;
- Ensure all non-salary expenses are allowable, allocable, and reasonable;
- Facilitate timely processing of required annual and interim progress reports to sponsors;
- Assist PIs and department staff in resolving project-related administrative issues;
- Support annual effort reporting and attestation processes by collaborating with faculty and research staff;
- Review and approve Concur Travel & Business Expense Reports for accuracy;
- Ensure compliance with award regulatory terms and University policies.
Additional Duties:
- Act as a Back-Up PCard Holder to assist with departmental purchasing needs.
- Perform other related duties as assigned.
Minimum Qualifications
- Bachelor's degree and two years of experience in Finance and Sponsored Research Administration, preferably in an academic or executive environment.
- Proficiency in Microsoft Office, particularly Excel.
- Exceptional time-management, organizational, analytical, and problem-solving skills.
- Ability to handle confidential data with discretion.
- Self-motivated with the capacity to manage multiple priorities in a dynamic environment.
- Strong communication skills, both written and verbal.
- Ability to establish and maintain effective working relationships across all levels of the institution.
- Significant independent judgment and initiative within established guidelines.
Other Requirements
- Demonstrated commitment to advancing diversity and inclusion.
- Familiarity with PeopleSoft and/or other ERP systems is advantageous.
- Knowledge of Federal and Non-Federal sponsored research guidelines and funding sources is strongly preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is dedicated to the hiring of qualified local residents.
