Senior Administrative Coordinator
6 days ago
Rimkus Consulting Group is a global leader in engineering and technical consulting, with expertise in building envelope, forensic consulting, dispute resolution, construction management services, and environmental solutions. Our company culture values diversity, inclusivity, and employee growth opportunities.
Salary Range
The estimated salary for this position is $55,000 - $62,000 per year, dependent on education, experience, location, and certifications/licensure.
Job Description
We are seeking an experienced Commercial Real Estate Project Coordinator to join our team. The primary duties of this role involve researching and acquiring commercial real estate assessments, regulatory compliance documents, and construction-related permits from local and state agencies. Additionally, the successful candidate will coordinate and track projects related to the daily production of environmental and engineering reports. This entails word processing, formatting technical documents, and assembling reports for client delivery.
Key Responsibilities:
- Submit Freedom of Information Act (FOIA) requests to local and state agencies throughout the country.
- Conduct independent property and agency research via the internet.
- Communicate with Rimkus staff and applicable agencies to ensure proper documentation is acquired.
- Distribute relevant project documents to staff/subcontractors as received from agencies or obtained through research.
- Maintain existing resources (agency contacts, FOIA letter templates, FOIA project tracker).
- Submit check requests to Accounts Payable when invoices are received from outside agencies.
- Receive production requests and assemble the requested reports that will be delivered to our clients.
- Communicate with Rimkus staff regarding the status and completion of production requests.
- Ensure that report documents are correctly formatted (in Word, Excel, and Adobe) and that the reports contain accurate project information.
- Request any corrected or missing documents needed to complete a report in its entirety.
- Organize prior versions of documents and reports on SharePoint for record-keeping purposes.
- Assist in formatting updated technical documents and new report types.
- Maintain resumes and signatures of Rimkus staff and subcontractors while confirming the formatting of resumes.
- Assist in creating site location maps, site plans, and site vicinity maps using pertinent project information.
- Work with other Project Coordinators to assist in a wide range of administrative duties when necessary.
- Work from a remote setting with organizational support.
Required Skills and Qualifications
This role requires an Associate or Bachelor's degree desired and a minimum of five years work experience in a professional office setting. The ideal candidate will possess strong problem-solving skills, ability to work autonomously, conduct business with integrity, and meet deadlines without exception. Advanced computer literacy and high-speed internet access are also essential requirements.
Benefits
Rimkus offers a competitive benefits package, including medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement. We value a diverse and inclusive workplace where all employees feel valued and respected.
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