Event Coordinator Associate

2 weeks ago


Washington, United States Sixth & I Full time
About the Role

We are seeking a highly organized and detail-oriented Talks & Entertainment Associate to support the execution of events at Sixth & I. This is a full-time position that offers a flexible schedule for remote work, but requires on-site presence in the Washington, DC area to facilitate events-driven work.

Key Responsibilities
  • Support the planning and execution of talks and select entertainment events with up to 800 attendees and a virtual audience.
  • Assist with advance, day-of, and post-event logistical coordination for all talks, including:
  • Pre-event administration: Capture and plan advance logistics for multiple events simultaneously, liaise with staff, compile information for web builds, monitor ticket sales, provide updates to talent reps, receive book shipments, plan space and audio/visual needs, assist with staffing and security plans, respond to customer inquiries, and monitor inventory.
  • Day-of event management: Unpack books, prep event spaces, brief volunteers and staff, execute program functions, help with signings, and provide superior customer service.
  • Post-event follow-up: Submit invoices, return book shipments, liaise with no-show customers, review event evaluations, prepare recommendations, and track performance history.

Why You're the Perfect Fit

  • You have at least 1 year of experience in event planning or project management, with proven success working in fast-paced environments and exercising judgement.
  • You possess excellent organizational skills, time management, and attention to detail.
  • You understand the importance of customer service and are committed to providing a high standard when engaging with patrons and stakeholders.
  • You thrive in collaborative environments and are passionate about being part of a team-oriented culture.
  • You are able to stand for long periods, lift up to 25 pounds, and walk stairs without accommodation.


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