Event Coordinator

3 days ago


Leesburg, Virginia, United States Leesburg, Virginia, United States Full time
Job Summary

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at our Leesburg, Virginia, United States location. The successful candidate will be responsible for coordinating private events, maintaining accurate records, and ensuring seamless execution of events.

Key Responsibilities
  • Meet with clients to discuss event details, including food and beverage, room layout, and audio-visual needs.
  • Update menus in club systems and maintain accurate records.
  • Manage event files, contracts, and payments, ensuring compliance with accounting policies.
  • Assist with office paperwork, including tracking expenses and maintaining financial records.
  • Coordinate daily operations, including guest counts, payments, and event execution.
  • Oversee event execution, working with banquet captains to ensure efficient execution.
  • Assist with Quarterly Game Plans, attending shows, and networking events as directed.
  • Provide exceptional customer service, resolving complaints and practicing service recovery.
  • Develop proficiency in CaterPro and CardX, ensuring accurate banquet sales and records.
  • Attend required meetings, including Food and Beverage Meetings, Employee Partner Meetings, and Department Head Meetings.
Requirements
  • High school diploma or equivalent required; degree in hospitality or related field preferred.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.
  • Proficiency in Microsoft Office and catering software.
  • Ability to maintain confidentiality and handle sensitive information.
Working Conditions

This is a full-time position, working in a fast-paced environment with frequent deadlines. The successful candidate will be required to work a flexible schedule, including evenings and weekends, as needed.

What We Offer

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional customer service, we encourage you to apply for this exciting opportunity.


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