Purchasing Coordinator

6 days ago


Springfield, Illinois, United States Lincoln Land Community College Full time
Purchasing Coordinator Job Description

Lincoln Land Community College is seeking a highly skilled Purchasing Coordinator to join our team. As a Purchasing Coordinator, you will play a critical role in supporting the college community with the ordering process for various commodities and services.

Key Responsibilities:
  • Review requisitions for fund availability and compliance with board policies and procedures.
  • Perform purchasing activities such as reviewing requisitions and advising departments on the appropriateness and adequacy of specifications.
  • Assist employees with all purchasing matters, including researching and investigating products and services.
  • Generate purchase orders and blankets, distribute purchase orders to vendors, and ensure timely delivery of products and services.
  • Provide guidance on policies and procedures, rules and regulations, and internal guidelines to campus personnel and vendors.
  • Investigate any purchasing complaints from departments and/or vendors.
  • Establish a good working relationship with vendors.
  • Monitor furniture trends in the higher education markets to stay current with new design, function, and technology.
  • Train all new employees on how to use Colleague Financial software.
  • Manage institutional supplies such as paper and envelopes.
  • Prepare and solicit telephone bids for commodities and products.
  • Maintain commodity bid lists and interview salespersons who market assigned commodities and services.
  • Submit letters to vendors and memorandums to campus departments pertaining to purchase orders.
  • Serve as a procurement resource person on the characteristics, capabilities, and applicability of assigned commodities and services.
  • Perform secretarial/clerical duties in support of the purchasing process.
  • Assist Accounts Payable to ensure invoices are paid timely and resolve any discrepancies.
  • Maintain authorized user list for corporate accounts.
  • Update and maintain vendor information in Colleague or other systems throughout the College.
  • Coordinate deliveries and installations of furniture and equipment.
  • Prepare follow-up reports related to assigned commodities purchases.
  • Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.
  • Assist with deliveries as needed.
  • Train and assist staff on the use of the on-line purchasing system.

Requirements:

  • Associate degree
  • Computer competency
  • Valid Illinois driver's license

Preferred Qualifications:

  • Three years of purchasing/procurement experience

Benefits:

  • 23 paid holidays a year
  • 12 Fridays off in the summer
  • 2 personal days, 15 sick days, and 10 vacation days per year
  • Tuition waiver for staff and their dependents
  • Free access to the on-campus fitness center

How to Apply:

Please submit your application, including a cover letter and resume, to the address below. Transcripts are required and should be uploaded to your application along with your cover letter and resume.

Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794


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