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Office Assistant for the Office of the President

1 month ago

Atlanta, Georgia, United States Morehouse College Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant to join our team in the Office of the President at Morehouse College. The successful candidate will provide administrative support to the President and other staff members, ensuring the smooth operation of the office.

Key Responsibilities
  • Perform a variety of administrative duties, including filing, scanning, printing, copying, and shredding documents.
  • Assist with answering telephones, using proper telephone etiquette, and directing calls to the appropriate staff members.
  • Review mail and direct correspondence to the appropriate staff member.
  • Prepare outgoing mail and packages, using correct postage and labels.
  • Transcribe dictation or compose correspondence as directed.
  • Proofread documents before preparing a final version or provide drafts to supervisors for review and approval.
  • Handle incoming calls, check voicemail, and record messages.
  • Set-up conference calls, take thorough messages, and ensure water is stocked in the refrigerator.
  • Organize supplies, shred confidential documents, and transcribe speeches.
  • Write letters, submit and file requests, log checks, and schedule student meetings.
  • Prepare the conference room for meetings, research, and perform other administrative tasks as needed.
Requirements
  • Experience with Microsoft Word and Excel.
  • Proper phone etiquette and excellent written and verbal communication skills.
  • Strong interpersonal communication skills and the ability to work independently and/or as a team member.
  • Detail-oriented and able to conduct self in a professional behavior.
  • Punctual and reliable, with the ability to submit changes to work schedule a day in advance.
  • Maintain confidentiality and have the ability to work in a professional environment.
Working Conditions

This is a student position, available to work between the hours of 9:00 am to 5:00 pm, Monday - Friday. The successful candidate will be required to complete timesheets with integrity and submit them by 5:00 pm on the due date.