Executive Coordinator

4 days ago


Nashville, Tennessee, United States Vanderbilt University Full time
About the Role

We are seeking a highly skilled and organized Executive Coordinator to join our team at Vanderbilt University. As the first point of contact for the Office of the Vice Chancellor, Development and Alumni Relations, you will play a critical role in supporting the day-to-day activities of the Vice Chancellor and other executive team members.

Key Responsibilities
  • Provide administrative support to the Vice Chancellor, including calendar management, travel arrangements, and expense reports.
  • Coordinate high-level executive meetings, track data, and make recommendations to improve outcomes.
  • Assist with the creation and distribution of timelines, briefing materials, and other documents.
  • Manage the Vice Chancellor's budget and perform monthly reconciliations.
  • Collaborate with the Director of VC Operations and other team members on special projects and initiatives.
Requirements
  • Bachelor's degree or equivalent experience.
  • Three to four years of relevant experience, with one to two years of executive administrative experience preferred.
  • Excellent organizational skills, verbal and written communication skills, and attention to detail.
  • Ability to use current computer technology, including Microsoft Word, Excel, and PowerPoint.
  • Superior judgment, tact, persuasion, and discretion in interactions with internal and external constituents.
What We Offer

Vanderbilt University is an equal opportunity, affirmative action employer. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

We are committed to equity, diversity, and inclusion and strive to create a work environment that values and respects the contributions of all employees.



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