Executive Coordinator, Office of the Vice Chancellor

3 days ago

Nashville, Tennessee, United States Vanderbilt University Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Coordinator to join our team in the Office of the Vice Chancellor. As a key member of our team, you will provide administrative support to the Vice Chancellor and other executive team members, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to the Vice Chancellor and other executive team members, including calendar management, travel arrangements, and expense reports.
  • Coordinate high-level executive meetings, including preparing agendas, taking meeting notes, and distributing materials.
  • Assist with the creation and distribution of timelines to ensure all briefing materials are submitted to leadership on a timely basis.
  • Manage the Vice Chancellor's budget, including monthly reconciliation and expense tracking.
  • Collaborate with team members on special projects and initiatives, and provide input into the establishment of goals and objectives.
Requirements
  • Bachelor's degree or equivalent experience.
  • Three to four years of relevant experience, or equivalent experience.
  • One to two years of relevant executive administrative experience preferred.
  • Ability to use current computer technology, including proficiency in Microsoft Word, Excel, and PowerPoint.
  • Superior organizational skills, verbal and written communication skills, attention to detail, and ability to articulate the needs, interests, and accomplishments of Vanderbilt University to important constituencies.
  • Ability to anticipate needs and have a proactive mindset.
  • Confidentiality and discretion are a must.
  • Must have a professional attitude, and exhibit considerable tact, persuasion, and judgment in interactions with internal and external constituents.
About Vanderbilt University

Vanderbilt University is a community that celebrates diversity and fosters a spirit of cooperation. We are committed to equity, diversity, and inclusion, and we actively value diversity in our workplace and learning environments. We seek to take advantage of the rich backgrounds and abilities of everyone, and we strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.

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