On-Site Assistant Property Manager
6 hours ago
We are seeking a highly organized and detail-oriented On-Site Assistant Property Manager to join our team at Douglas Elliman Property Management. As a key member of our management office, you will assist the General Manager and Resident Manager in ensuring the efficient day-to-day operation and management of our 360-unit luxury cooperative residential building.
Key Responsibilities- Communicate with shareholders on building notices and policies
- Deliver exceptional customer service by providing answers to shareholder questions or complaints
- Correspond with shareholders to enforce the House Rules and Proprietary Lease
- Coordinate with Douglas Elliman corporate office staff regarding accounts payables, accounts receivables, financial analyst, and closing department on shareholder requests or issues
- Support the General Manager, Resident Manager, and Controller with general administrative tasks
- Assist with day-to-day operations and oversight of 32BJ staff, repairs, and building maintenance
- Respond to maintenance calls and coordinate with engineers and porters to ensure tasks are scheduled and completed
- Respond to resident and vendor phone calls, emails, and messages in a timely manner
- Follow-up with residents, maintenance staff, and vendors on work orders and resolutions
- Maintain inventory spreadsheet for all parts pertaining to repairs done for shareholders, tracks work orders, charges apartments for parts & labor
- Coordinate access to apartments and schedule with shareholders for various tasks, including fire alarm testing and inspections, vendor repairs, move-ins, move-outs, exterminating, water leaks, and other emergencies
- Maintain accurate payroll documentation on a weekly basis for a staff of 38 employees
- Draft and distribute memos, notices, and other correspondence to shareholders and vendors
- Work with the Resident Manager to coordinate and communicate construction-related shutdowns; schedule and coordinate with outside vendors when necessary to allow for a smooth process
- Detail-oriented and organized with superb follow-up skills
- Customer Service experience
- Ability to multi-task and prioritize tasks
- Excellent oral and written communication skills
- Follows instructions and performs duties with minimal supervision
- Not flustered by urgent requests and able to act quickly in case of an emergency
- Works effectively with management and local 32BJ Union staff with a positive and professional attitude at all times
- Experience with Building Link, AvidXchange, Site-Compli, Yardi Systems, MS Excel, MS Word, MS PowerPoint, MS Outlook, MS Teams, Adobe Acrobat, Zoom
- Coordinates and attends monthly board meetings, prepares board packages, and writes meeting minutes
- Attends annual meetings to take attendance and tabulate the election results
- Makes arrangements for the location and set up of Annual and Special meetings
- Familiar with building's alteration agreement & approval process
- Processes the initial review of the plans; collects the appropriate documentation and maintains apartment alteration file to ensure all insurance, license, DOB paperwork, and plans were properly submitted
- Acts as liaison with shareholder and building's reviewing architect to obtain approval
- Ensures that neighbor notification is sent
- Tracks apartment alterations for completion/timing/DOB sign-off/return of deposit
- Coordinates with Skyline Windows representative to schedule window repair appointments with shareholders
- Ensures that neighbor notification letters are sent to surrounding apartments before window replacement projects begin
- Maintains and updates the BuildingLink database, including maintaining resident contact information, front desk instructions, saving COIs in apartment for security entrance, reviews daily shift log for any important notes left by doormen
- Maintains storage bin/bike room listings and waiting lists
- Maintains gym memberships/annual waiver collection
- Maintains personal trainer information - PT certificates, insurance, CPR, etc.
- Coordinates the scheduling of resident move-ins and move-outs
- Collects certificates of insurance for deliveries, vendors, and contractors
- Maintains updated shareholder homeowner insurance information
- Charge back appropriate charges to tenants such as repairs, architect fees, alteration fees, other misc. charges
- Charge it in Yardi, prepare individual letters, with a copy of the bill, and deliver to resident mailboxes
- Responds to all inquiries concerning maintenance billing and provides general information to the shareholders
- Responds to Bank/Appraisal questionnaires and completes in timely fashion
- Sends invoices to Avid for approvals
- Prepares on-line check requests in Avid for payments that do not have invoices
- Coordinates and sends out annual mailings to shareholders regarding eligibility for annual coop tax abatement
- Collects window guard compliance forms annually and sends to Douglas Elliman compliance department
- Produces monthly delinquency reports and follows up with shareholders to reconcile outstanding arrears
- Collects maintenance checks and delivers to accounts receivable department
Salary Range: $70,000 - $80,000
Position Requirements:
- Full-Time/Part-Time: Full-Time
- Experience level required: Position: On-site Assistant Property Manager
-
Residential Property Management Assistant
1 month ago
New York, New York, United States Douglas Elliman Property Management Full time{"title": "Assistant Property Manager", "subtitle": "Join Our Team", "content": "We are seeking an experienced and detail-oriented Assistant Property Manager to join our team at Douglas Elliman Property Management. As a key member of our on-site Property Management office in Manhattan, you will be responsible for providing exceptional customer service to our...
-
Residential Property Manager Assistant
3 weeks ago
New York, New York, United States Douglas Elliman Property Management Full timeWe are seeking a highly skilled and organized Assistant Property Manager to join our team at Douglas Elliman Property Management. As a key member of our on-site Property Management office in Manhattan, you will be responsible for providing exceptional support to our residents and ensuring the smooth operation of our properties.Key Responsibilities:Answer and...
-
Property Manager
2 days ago
New York, New York, United States Monadnock Property Management Full timeJob SummaryWe are seeking a highly skilled Property Manager to oversee the day-to-day operations of our multi-family residential properties in the Bronx. The successful candidate will be responsible for ensuring the smooth operation of our buildings, including janitorial, life safety, repairs/maintenance, and tenant services.Key ResponsibilitiesManage the...
-
Senior Property Manager
5 days ago
New York, New York, United States Richman Property Services Full timeAbout Richman Property ServicesWe are a leading residential property owner nationwide, committed to providing high-quality apartment communities that fill our residents with pride. Our mission is to deliver exceptional customer service and foster a secure, welcoming environment that residents are delighted to call home.Job SummaryWe are seeking a...
-
Senior Property Manager
2 days ago
New York, New York, United States MD Squared Property Group, LLC Full timeMD Squared Property Group, LLC is seeking an experienced property manager to join their team. As a Senior Property Manager, you will be responsible for overseeing the day-to-day operations of a property in Brooklyn, NY.Key Responsibilities:Forge relationships with property owners, boards of directors, contractors, and building occupants to execute proactive...
-
Property Manager
3 weeks ago
New York, New York, United States Property Management Firm Full timeJob SummaryWe are seeking a highly skilled Property Manager to join our team at a leading Real Estate Property Management and Affordable Housing Developer. As a Property Manager, you will be responsible for overseeing the day-to-day operations of our multifamily residential properties, ensuring compliance with regulatory requirements, and providing...
-
Assistant Property Manager
5 days ago
New York, New York, United States Coastal Ridge Real Estate Full timeJob Summary:We are seeking a highly motivated and experienced Assistant Property Manager to join our team at Coastal Ridge Real Estate. As a key member of our property management team, you will be responsible for contributing to all aspects of leasing production, as well as performing management and administrative functions to ensure the property is...
-
Property Manager
5 days ago
New York, New York, United States Lincoln Property Company Full timeOverviewWe're seeking an experienced Property Manager to join our team at Willow Bridge Property Company. As a key member of our operations team, you'll be responsible for overseeing the financial performance of our properties, supervising resident relations, and ensuring compliance with company policies and regulations.ResponsibilitiesAs a Property Manager,...
-
Assistant Property Manager
4 days ago
New York, New York, United States 553 West 144th Street Llc Full timeJob DescriptionBoutique real estate firm 553 West 144th Street Llc is seeking an experienced Assistant Property Manager to support the day-to-day operations of our company.The ideal candidate will have a proven track record in property management, with a strong understanding of industry standards and regulations.Responsibilities include:Conducting site...
-
Property Management Assistant
3 weeks ago
New York, New York, United States The Bridge Full timeJob SummaryThe Bridge is seeking a highly organized and detail-oriented Property Management Assistant to join our team. As a Property Management Assistant, you will be responsible for overseeing scattered site leases, ensuring timely rent invoicing, and assisting with rent collection and tenant meetings.Key ResponsibilitiesManage, organize, and catalog all...
-
Assistant Property Manager
3 weeks ago
New York, New York, United States 553 West 144th Street Llc Full timeJob DescriptionBoutique real estate firm 553 West 144th Street Llc is seeking an experienced Assistant Property Manager to support the day-to-day operations of our company.The ideal candidate will have a proven track record in property management, with a strong understanding of industry standards and regulations.Responsibilities include:Conducting site...
-
Assistant Property Manager
3 weeks ago
New York, New York, United States 553 West 144th Street Llc Full timeJob DescriptionWe are seeking a highly skilled Assistant Property Manager to support the day-to-day operations of our boutique real estate firm, 553 West 144th Street Llc.The ideal candidate will have proven experience in property management and a strong understanding of industry standards and regulations.Responsibilities include:Conducting site inspections...
-
Condo/Coop Property Manager
3 weeks ago
New York, New York, United States MD Squared Property Group, LLC Full timeJob Title: Condo/Coop Property ManagerMD Squared Property Group, LLC is seeking an experienced Condo/Coop Property Manager to join our team. As a key member of our property management team, you will be responsible for the day-to-day operations of our properties, including site visits, meetings, and negotiations with vendors and contractors.Key...
-
On-Site Assistant Management Executive
3 weeks ago
New York, New York, United States Akam Associates Inc Full timeJob Title: On-Site Assistant Management ExecutiveWe are seeking a highly skilled and detail-oriented On-Site Assistant Management Executive to join our team at Akam Associates Inc. As a key member of our property management team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our properties.Key...
-
On-Site Assistant Management Executive
2 weeks ago
New York, New York, United States Akam Associates Inc Full timeAbout the RoleWe are seeking a highly organized and detail-oriented On-Site Assistant Management Executive to join our team at Akam Associates Inc. As a key member of our property management team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our properties.Key ResponsibilitiesAssist the On-Site...
-
Assistant Property Manager
5 days ago
New York, New York, United States FirstService Residential Full timeJob OverviewAs an Assistant Property Manager with FirstService Residential, you will play a crucial role in supporting the daily operations of a 405-unit coop property in Forest Hills. Your responsibilities will include reporting to the site office during business hours, Monday through Friday, and meeting with Shareholders to address their concerns and...
-
Assistant Property Manager
2 days ago
New York, New York, United States Cushman & Wakefield National Full timeJob Title: Assistant Property ManagerAt Cushman & Wakefield National, we are seeking a highly skilled and organized Assistant Property Manager to join our team. As an Assistant Property Manager, you will be responsible for providing administrative support to our property management team, including phone support, typing, reports, filing, and distribution of...
-
Residential Property Management Professional
2 days ago
New York, New York, United States Douglas Elliman Property Management Full timeJob SummaryWe are seeking an experienced Assistant Property Manager to join our team at Douglas Elliman Property Management. As a key member of our property management team, you will be responsible for providing exceptional service to our clients and ensuring the smooth operation of our residential properties.Key ResponsibilitiesApartment Alterations:...
-
Property Manager
4 weeks ago
New York, New York, United States AKAM Associates Inc Full timeAbout AKAM Living Services, Inc.AKAM Living Services, Inc. is a leading provider of property management services in New York City. With over 30 years of experience, we have established ourselves as a trusted partner for condominium and cooperative boards, homeowners associations, and property owners.Job Title: On-Site Property ManagerThe On-Site Property...
-
Assistant Property Manager
5 days ago
New York, New York, United States Multifamily Management Full timeAssistant Property Manager Job DescriptionWe are seeking a highly skilled and organized Assistant Property Manager to join our team at Multifamily Management. As an Assistant Property Manager, you will play a crucial role in the overall management of our residential properties, working closely with the Property Manager to ensure seamless operations.Key...