Meeting Coordinator
4 weeks ago
The American Society of Transplant Surgeons (ASTS) is seeking a highly motivated and team-oriented individual to play a crucial role in supporting the administration and success of ASTS' educational offerings. This position will coordinate and assist with a range of logistical, content, and speaker needs for conferences and events.
Key Responsibilities:
- Assist with CME compliance documentation and reporting, and CME processes for educational events
- Support ongoing educational activities for Board certification for members
- Organize and enter content into mobile meeting app for 4-6 events per year
- Support meeting logistics for in-person meetings and online trainings
- Handle registrations for 4-6 meetings per year including tracking, name badges and working with communications on marketing calendar
- Support Council by organizing and tracking attendance for meetings
- Coordinate speakers for in-person and virtual events including tracking, outreach, and ongoing communication regarding speaker responsibilities
- Serve as the secondary staff liaison in supporting the ATC Planning, Business Practices, Professional Development, Surgical Skills, Surgeon Scientist, and Vanguard Committees
- General administrative duties and other duties as assigned
- Some travel required (3-4 times per year).
Benefits:
- Competitive leave and benefits package, including health, vision, dental (employee covered 100%, dependents up to 50%), life-insurance, short and long-term disability
- 401K
- Funds to support professional development
- 1/2 day Fridays during the summer
- Located in the Crystal City area of Arlington, Virginia, with a variety of transit options, restaurants, scenic walking routes, and community activities within easy reach
- Transit subsidy for either Metro or parking in the building
- 35-hour work week, with flexible work schedules
Requirements:
- Education: Bachelor's degree (B.A./B.S.) or equivalent experience
- 1-2 years of association experience strongly preferred
- Self-starter, deadline-conscious, intellectually curious and willing to learn
- Educational program/CME experience a plus
- Excellent customer service skills
- Polished verbal and written communications skills
- Well-developed interpersonal skills, able to work effectively with physicians and other health care professionals
- Strong organizational skills, able to work independently and prioritize amongst multiple projects and deadlines
- Collaborate in a fast-paced team environment with internal and external stakeholders
- Strong critical thinking and problem-solving abilities
- Technologically savvy
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