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Executive Support Specialist

2 months ago

Spokane, Washington, United States Horrocks Full time
Position Overview

At Horrocks, we are committed to fostering a workplace that values integrity and community involvement. As an Administrative Assistant, you will collaborate closely with our team of Engineers and other professionals. This role encompasses a variety of administrative and clerical functions, including calendar management, mail sorting, and general support duties. Additionally, you may take on responsibilities related to event coordination and meeting arrangements.

Key Responsibilities
  • Oversee calendar management and schedule meetings or conference calls, demonstrating adept problem-solving skills to adjust priorities as needed.
  • Build and maintain relationships with key internal stakeholders, establishing yourself as a reliable team resource.
  • Exercise discretion and sound judgment when handling sensitive information.
  • Perform various clerical tasks such as photocopying, faxing, mailing, scanning, and filing.
  • Engage professionally with all levels of the organization and external clients.
  • Coordinate events for an office of over 20 employees, including holiday parties and team lunches.
  • Manage the procurement of office supplies, including breakroom necessities.
  • Assist with light cleaning duties in conference and break rooms.
  • Support additional administrative tasks and special projects as assigned.
  • Deliver plans to local agencies as required.
Qualifications and Skills
  • A high school diploma or equivalent is mandatory; some college education is preferred.
  • At least two years of relevant experience is required.
  • Proficiency in MS Office applications.
  • Exceptional verbal and written communication skills.
  • Strong attention to detail, proactive follow-up, and excellent organizational capabilities.
  • Able to thrive in a fast-paced, high-pressure environment.
  • Demonstrated interpersonal, time-management, and problem-solving abilities.
  • Capacity to adapt quickly to changing priorities without sacrificing efficiency.
  • Exhibit a strong sense of urgency with excellent prioritization skills.
  • Focus on achieving objectives and delivering results efficiently.
  • Flexibility and openness to change are essential.
  • A commitment to continuous learning and skill development.
  • Review and correct documents for clerical accuracy.
  • A valid Washington State Driver's License is required.
Why Join Us?

At Horrocks, we offer a competitive salary along with a comprehensive benefits package, which includes:

  • Medical, dental, vision, life, and disability insurance.
  • Generous paid time off.
  • 401(k) plan with no vesting period.
  • Opportunities for professional development, including in-house training.
  • Support for professional organization memberships and licensure.

Horrocks is an Equal Opportunity Employer, including disability and protected veteran status.