Administrative Support Professional

4 weeks ago


Los Angeles, California, United States Wells Fargo Full time

About this role:

We are seeking an Administrative Assistant to provide administrative and secretarial support for senior level executives within our Portfolio Execution department at Wells Fargo.

This role involves providing routine administrative tasks, identifying ways to improve individual work processes, and performing routine data entry operations.

Key Responsibilities:

  • Support Administrative Assistants or leaders by performing routine administrative tasks
  • Identify ways to improve individual work processes within established administrative procedures
  • Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operations, answering, and directing phone calls, and taking messages as needed
  • Receive direction from administrative assistants, supervisors, or leaders
  • Escalate questions and issues to more experienced individuals
  • Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients

Requirements:

  • 6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Preferred Qualifications:

  • Financial services industry experience
  • Experience supporting senior level leaders/executives with resource management, national reporting, scheduling, agenda maintenance, and communication support
  • Ability to work in a fast-paced deadline-driven environment
  • Excellent verbal, written, and interpersonal communication skills
  • Strong attention to detail and accuracy skills
  • Strong organizational, multi-tasking, and prioritizing skills
  • Ability to answer and manage multiple phone lines
  • Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
  • Ability to act as a proxy for advanced functions such as expense authorization, travel arrangement, and system approval
  • Experience with coordinating team meetings and work events for staff and senior executives
  • Experience with employee onboarding, staff management, and hiring strategy
  • Experience with office management functions such as ordering supplies, working with external vendors, and expense tracking

Job Expectations:

  • Ability to work a hybrid work schedule
  • Ability to travel up to 10% of the time
  • Position can report to any of the posted locations

Benefits:

  • Health benefits
  • 401(k) Plan
  • Paid time off
  • Disability benefits
  • Life insurance, critical illness insurance, and accident insurance
  • Parental leave
  • Critical caregiving leave
  • Discounts and savings
  • Commuter benefits
  • Tuition reimbursement
  • Scholarships for dependent children
  • Adoption reimbursement


  • Los Angeles, California, United States Randstad Full time

    We are seeking an Administrative Support Professional to join our team at Randstad. As an Administrative Support Professional, you will provide administrative support for the office, answer phone calls, manage office schedules and calendars, maintain digital and physical filing systems, order office supplies, and input database information....


  • Los Angeles, California, United States Archdiocese of Los Angeles Full time

    About the EmployerThe Archdiocese of Los Angeles and the Department of Catholic Schools work collaboratively with over 200 Catholic elementary schools and 50 Catholic high schools throughout Los Angeles, Ventura, and Santa Barbara counties. They operate as the largest Archdiocese in the United States.Job SummaryIn collaboration with the Main Office Manager,...


  • Los Angeles, California, United States Sullivan & Cromwell Full time

    Job SummaryProvide administrative support to a partner and associates in a fast-paced legal environment. Key responsibilities include maintaining accurate records, preparing documents, and coordinating meetings and travel arrangements.Key ResponsibilitiesPrepare and edit documents, including correspondence and reportsMaintain accurate and up-to-date records,...


  • Los Angeles, California, United States The People Concern Full time

    Job SummaryThe Executive Administrative Support Professional will provide high-level administrative support to The People Concern's senior leadership team, including the CEO, CAO, COO, and CS&IO. This role will be responsible for ensuring organized, efficient, and professional operations, working effectively with senior leadership, staff, donors, and Board...


  • Los Angeles, California, United States Delta Solutions & Strategies Full time

    Job Summary:Delta Solutions & Strategies is seeking an experienced Administrative Professional to support the scheduling, management, and administration of executive meetings and video teleconferences (VTCs) in a classified environment. The ideal candidate will have a strong background in IT and be able to interface with various software systems, including...


  • Los Angeles, California, United States Addison Group Full time

    We are seeking a highly organized and detail-oriented Administrative Support Professional to join our legal team in Los Angeles, CA. This exciting opportunity offers a salary range of $68,000-$71,000, with a chance to grow and develop your skills in a dynamic and supportive environment.About the RoleThis is a full-time, direct-hire position that requires a...


  • Los Angeles, California, United States Quantech Services Full time

    Job SummaryWe are seeking a highly skilled Administrative Associate to join our team at Quantech Services. The successful candidate will provide administrative support to ensure the proper function of our office, including answering phones, greeting visitors, and preparing documents.Key ResponsibilitiesProvide administrative support to ensure the smooth...


  • Los Angeles, California, United States Professional Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Professional Services. In this role, you will be responsible for providing administrative support to our permit processing team.Key Responsibilities:Filing and data entryGeneral office functionsInitial permit application acceptance reviewOperating...


  • Los Angeles, California, United States Kelly Services, Inc. Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Kelly Professional & Industrial. As an Administrative Assistant, you will provide administrative support to our clients and help them achieve their goals.Key Responsibilities:Provide administrative support to clients,...


  • Los Angeles, California, United States Cedars Sinai Full time

    At Cedars Sinai, we're seeking a highly skilled Medical Administrative Professional to join our team. As a key member of our administrative staff, you will provide exceptional support to our department and contribute to the delivery of high-quality patient care.Key Responsibilities:Schedule appointments and meetings for staff members, ensuring seamless...


  • Los Angeles, California, United States Aramark Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Aramark. As an Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office. Your responsibilities will include processing invoices, managing accounts payable and receivable, and maintaining accurate...


  • Los Angeles, California, United States Jobot Full time

    Job Title: Executive Assistant to COOWe are seeking a highly skilled and experienced Executive Assistant to join our team in Downtown Los Angeles. As an Executive Assistant to the COO, you will provide top-level administrative support to our high-level executive team, ensuring the smooth operation of our business.Key Responsibilities:Provide administrative...


  • Los Angeles, California, United States Quantech Services Full time

    {"Job Title": "Senior Administrative Associate", "Job Summary": "We are seeking a highly skilled and experienced Senior Administrative Associate to join our team at Quantech Services. This role will provide senior-level human resource support, including preparing reports, papers, and briefings in accordance with Air Force and SSC communications policies and...


  • Los Angeles, California, United States Quantech Services Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Quantech Services. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the office, including answering phones, greeting visitors, and...


  • Los Angeles, California, United States Healthcare Staffing Professionals, Inc Full time

    Job DescriptionAdministrative Support Specialist for Public Health Programs at Healthcare Staffing Professionals, Inc.We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support for our Public Health programs. The successful candidate will assist with management, logistics, data entry, basic...


  • Los Angeles, California, United States REAGAN GOLD GROUP LLC Full time

    Job OverviewReagan Gold Group LLC seeks a highly skilled Administrative Support Specialist to provide comprehensive administrative support to ensure the efficient operation of our office. The ideal candidate will possess a high level of professionalism, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:Provide...


  • Los Angeles, California, United States Northwestern Mutual Woodland Hills Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our team. The ideal candidate will possess excellent communication skills, a strong work ethic, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesProvide administrative support to the team, including...


  • Los Angeles, California, United States Merle Norman Cosmetics, Inc. Full time

    Job OverviewMerle Norman Cosmetics, Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to provide general administrative support to the department. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle sensitive information with...


  • Los Angeles, California, United States Changing Lives Productions LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Changing Lives Productions LLC. As an Administrative Support Specialist, you will provide critical support to our production team, ensuring the smooth operation of our studio.Key ResponsibilitiesProvide administrative support to the...


  • Los Angeles, California, United States Panavision Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Panavision. As a key member of our office staff, you will provide administrative support to ensure the efficient operation of our office.Key ResponsibilitiesProvide administrative support to ensure the smooth operation of the office.Answer...