Executive Office Coordinator

6 days ago


Mt Laurel Township NJ USA, United States ICBD Holdings LLC Full time

About ICBD Holdings LLC

ICBD Holdings LLC is a leading provider of evidence-based ABA therapy for autism, with operations across various locations. We are proud to offer comprehensive autism screening and diagnostic evaluations by trusted experts in the field.

Growth Opportunity in Entry-Level Healthcare Administration

We are seeking an experienced Administrative Assistant to join our team at ICBD Holdings LLC. As an Executive Office Coordinator, you will be responsible for ensuring the smooth day-to-day operation of our office, including managing supplies, handling communications, and planning functions.

Key Responsibilities:

  • Oversee the general management of the office, including supply needs, communication, and function planning
  • Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services
  • Serve as the primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests
  • Ensure organizational goals are met while maintaining an efficient, productive, and positively cultured office and employee experience
  • Greet visitors warmly and direct phone calls promptly, handling sales calls and maintaining office efficiency by arranging necessary repairs
  • Perform administrative duties such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
  • Schedule and track meetings and appointments, assist with staff schedules, and handle necessary errands for the clinic as needed

Requirements:

  • High school diploma or equivalent required
  • 2-5 years of experience in administrative office functions preferred
  • Willingness to submit to drug and background screenings
  • Valid driver's license, reliable transportation, and proof of auto insurance

Estimated Salary: $45,000 - $55,000 per year, based on location and experience

Bonus Opportunity: $5,000 bonus for referring BCBAs to work in select locations

At ICBD Holdings LLC, we value strong people and communication skills, ability to adapt to changing situations, and proficiency with technology. If you are looking for a challenging role with growth potential in healthcare administration, please consider applying for this position.


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