Administrative Support Specialist

7 days ago


Milford, Ohio, United States City of Clermont, FL Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at the City of Clermont, FL. As an Administrative Assistant, you will provide administrative support to the Fire Department, ensuring the smooth operation of our office and providing exceptional customer service to our community.

Key Responsibilities
  • Provide administrative support to the Fire Department, including scheduling meetings, maintaining calendars, and preparing correspondence.
  • Assist with coordinating and attending staff meetings, preparing and distributing meeting minutes, and maintaining related records.
  • Establish and maintain efficient and effective filing systems, both paper and electronic.
  • Answer phones, provide information to callers, and forward calls to appropriate personnel.
  • Provide information to the public regarding City facilities, programs, events, policies, and procedures.
  • Perform routine clerical work, including designing forms, copying, sending and receiving faxes, and entering and retrieving computer data.
  • Prepare employee action forms and necessary paperwork for submitting payroll.
  • Perform general bookkeeping and accounting work, including assisting with budget preparation, processing accounts receivable and payable, and reconciling accounts.
Requirements
  • High School Diploma or GED and one year of college or vocational school education in office management, secretarial science, or closely related field.
  • Three years of work experience involving highly responsible administrative office support.
  • Valid Florida Driver's License.
Work Environment

This position works inside in an environmentally controlled space, but may occasionally work in adverse environmental conditions for moderate periods of time.

The City of Clermont is an Equal Opportunity Employer and is committed to providing reasonable accommodations to qualified individuals with disabilities.



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