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Administrative Coordinator

1 month ago

Milford, Ohio, United States City of Clermont, FL Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at the City of Clermont, FL. As an Administrative Assistant, you will provide administrative support to our management team and ensure the smooth operation of our office.

Key Responsibilities
  • Provide administrative assistance to management, including scheduling meetings, maintaining calendars, and preparing correspondence.
  • Coordinate and attend staff meetings, prepare and distribute meeting minutes, and maintain related records.
  • Establish and maintain efficient and effective filing systems, both paper and electronic.
  • Answer phones, provide information to callers, and forward calls to appropriate personnel.
  • Provide a variety of information to the public regarding City facilities, programs, events, policies, and procedures.
  • Perform routine clerical work, including designing forms, copying, sending and receiving faxes, and entering and retrieving computer data.
  • Prepare employee action forms and necessary paperwork for submitting payroll.
  • Perform general bookkeeping and accounting work, including assisting with budget preparation, processing accounts receivable and payable, and reconciling accounts.
  • Track and coordinate the maintenance and repair of office and other equipment.
  • Respond to inquiries and requests for assistance from other City departments, agencies, organizations, professionals, and the public.
Requirements
  • High School Diploma or GED and one year of college or vocational school education in office management, secretarial science, or closely related field.
  • Three years of work experience involving highly responsible administrative office support.
  • Valid Florida Driver's License.
Work Environment

This position requires sedentary work involving standing or walking for brief periods. Exerts up to 10 pounds of force on a regular basis. Operates office equipment requiring moderate dexterity. Requires normal visual acuity and field of vision, hearing, and speaking abilities.

Works inside in an environmentally controlled space, but the position will occasionally work in adverse environmental conditions for moderate periods of time.

The City of Clermont is an Equal Opportunity Employer. The Americans with Disabilities Act requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with management.