Executive Support Specialist

4 days ago


Manassas, Virginia, United States Soft Power Solutions, LLC Full time
Job Overview

We are seeking a highly skilled and organized Executive Administrator to provide exceptional support to our CEO. This role is critical in enhancing the effectiveness and productivity of our CEO by handling a diverse range of tasks and responsibilities.

Key Responsibilities
  • Providing comprehensive and confidential administrative support to the CEO and Executive team.
  • Managing various tasks such as project management, communication, event planning, and calendar management.
  • Coordinating the CEO's accounting activities, travel arrangements, and reimbursements for the Executive team.
  • Assisting with data collection, statistical analysis, and financial reporting.
  • Supporting budget execution, research, and variance explanations.
  • Demonstrating a deep understanding of the business, prioritizing tasks, and managing events to optimize productivity.
  • Maintaining attention to detail, situational awareness, and strong communication skills.
  • Minimizing the CEO's administrative workload by identifying opportunities to assume responsibilities.
  • Functioning in a high-paced environment with exceptional attention to detail, timing, and judgment.
  • Anticipating shifts in priorities, information flow, and changes while maintaining professionalism.
  • Organizing preparations for community engagements, events, projects, and communications.
  • Taking ownership to ensure the successful execution of tasks.
  • Preparing correspondence, reports, and internal/external communication.
  • Exhibiting discretion, confidentiality, and good judgment in handling sensitive matters.
  • Communicating daily work status with clear and concise follow-up.
  • Being proactive and solution-oriented when faced with challenges.
  • Developing and maintaining excellent professional relationships.
  • Preparing reports for the Board of Directors as requested.
Requirements
  • Proven experience as an Executive Assistant or in a similar role.
  • Strong organizational and multitasking skills.
  • Excellent attention to detail and time management.
  • Exceptional written and verbal communication skills.
  • Ability to maintain confidentiality and exhibit good judgment.
  • Proficient in Microsoft Office, SharePoint, and project management tools.

EEO Employer F/M/Vet/Disabled



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