Office Administrator II

3 weeks ago


Colonial Heights, United States Federal Express Corporation Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator II to provide administrative support to our facility/department. The successful candidate will be responsible for maintaining the daily operations of the office and department functions, including maintenance of supplies and equipment.

Key Responsibilities
  • Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
  • Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
  • Prepares required materials for conferences, meetings, calls, and various appointments.
  • Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.
  • Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
  • Responsible for records management including organizing and maintaining office filing system.
  • Organizes and maintains office filing system.
  • Reads and analyzes incoming memos and determines the appropriate course of action.
  • Receives and responds to routine correspondence.
  • Provides administrative support to other staff as needed.
Requirements
  • High school diploma or GED required.
  • Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position.
Preferred Qualifications
  • Software skills, including use of Microsoft Office software and web-based applications.
  • General business skills such as typing; data entry and review; and use of phone, copier, and fax.
  • Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
  • Customer service skills necessary to effectively and professionally respond to requests.
  • Verbal and written communication skills necessary to explain complex and/or confidential information.
  • Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
Equal Employment Opportunity

Federal Express Corporation is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to providing a work environment that is free from discrimination and harassment. Reasonable accommodations are available for qualified individuals with disabilities throughout the application process.



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